Marketing Coordinator - The Kitchen

This is an opportunity for a candidate with strong coordination skills to support Kraft Heinz’s in-house agency, The Kitchen North America. The Kitchen North America is a team of creatives, strategists, producers, designers, content creators and social media managers working directly with brands to deliver breakthrough ideas. What makes us different is the way we work. We leverage our unique position within Kraft Heinz to drive creativity and agility that is only possible with trust and collaboration with our brand partners.

This position is for a multifaceted and hard-working individual who functions in a proactive, thorough manner. We are looking for someone who has experience supporting multiple stakeholders and a large team in a fast-paced environment - interacting with various levels of senior leadership internally and externally, multi-tasking, and who demonstrates exceptional communication skills, planning, problem solving and organizational skills. A successful Marketing Coordinator will be proactive, positive and have incredible attention to detail and be able to roll up their sleeves for whatever is needed. They are a skilled communicator both verbally and in writing, and have excellent presentation, customer service, time management, and computer skills.

The Marketing Coordinator, The Kitchen NA is required to perform a range of duties to support the team including but not limited to:

Agency Meetings & Offsite Organization

• Create meeting agendas, coordinate staff meetings, internal and external events
• Support team cadences / meetings / notes / follow-ups
• Support hybrid team environment maintaining Distribution Lists, Organizational charts, Kitchen team email communication/updates
• Independently able to plan, organize and manage the creation and execution of offsite events and team-building gatherings.
• Offers up interesting, creative suggestions in collaboration with leads for bi-annual, offsite events (for both Toronto and Chicago offices).

New Team Member Onboarding

• Coordinate onboarding processes of new hires into the team via meeting scheduling, systems registration, building and on-site logistics, etc.
• Maintain accuracy and updates of onboarding documents and ways of working
• Provide support for new hire training and tools access
• Prepare and handle confidential and personnel information with trust, interface appropriately with internal and external clients, and senior executives
• Partner with design team to maintain up-to-date organizational charts with new and departing team members

Production Support

• Play a support role for on-site production shoots as needed
• Maintain inventory tracking of production equipment
• Manage intake, shipping and coordination of various production needs (i.e. groceries, props, etc)
• Production tool access and training (ie Frame.IO, Shutterstock, Artlist)

Cross-Functional Department Collaboration

• Play key support role to any Kitchen requests with cross-functional departments including IT, Culinary, Facilities, etc.
• Build organizational knowledge to provide quick solutions for tech, facilities, connectivity, etc. requests
• The “go-to” support role for the Kitchen team

Calendar Management

• Management of The Kitchen leaders’ calendars and scheduling for large group routines and key external partner sessions

The successful candidate will be organized, extremely detail oriented, curious, self-motivated, adaptable, ambitious, and driven, have an entrepreneurial spirit and be able to handle confidential information, as well as a demonstrated ability to respond to changing workloads and priorities. Must have the ability to communicate clearly and to handle multiple assignments and people simultaneously.

Minimum Qualifications/Requirements:

• College degree
• Display maturity and have ability to support and interact with all levels of management
• Advanced knowledge of Microsoft Office suite (Outlook, PowerPoint, Excel, Word)
• Familiar with business technology including but not limited to web conferencing, TEAMS, Zoom, eRoom, SAP, Ariba, WorkDay, etc.
• Excellent organizational, communication, social and prioritization skills
• Keen attention to detail, ability to exercise initiative, work independently and proactively follow-up
• Ability to handle workload in a fast paced and focused work environment
• Ability to anticipate needs and make decisions with minimal direction
• Task oriented and ability to drive completion of tasks within narrow timelines
• Ability to work overtime as needed
• Positive can-do attitude
• Poised under pressure and flexible to adapt in a fast-paced environment
• Trustworthy, especially with sensitive or confidential information