Full-time Special Events Coordinator

At Preferred Risk Insurance Services, our employees are our biggest asset! It is our mission to attract and retain intelligent, motivated, ethical employees who strive for excellence and growth, and to keep those employees happy and engaged. We provide the tools and the support our employees need to grow both professionally and personally. We encourage self-improvement and celebrate success by rewarding ideas and results. We realize the strength of teamwork and its ability to join individuals together and push and pull each other, with a synergy that can only be found in groups of good people sharing ideas. Join in on the excitement and become part of our thriving organization!

The Special Events Coordinator will be responsible for a wide range of duties in advertising, print, Special Events, marketing, and human resources. The Special Events coordinator will contribute to the overall team goals and provide administrative support to ensure efficient operations of the Advertising department.

DUTIES & RESPONSIBILITIES

The Special Events Coordinator will assist in a wide range of responsibilities, which can include:

Printing Materials and Quotes:

• Provide printing estimates prior to orders (training on Franklin Estimator software will be provided)
• Create and manage invoices for internal and external projects
File project paperwork accurately and enter all projects into yearly accounting spreadsheet

Administrative:

• Provide administrative support such as maintain company phone list, check invoices for accuracy, schedule meetings, and schedule and enter due dates for events, print, and mailings
• Typeset business cards, posters, name cards and other miscellaneous materials
• Providing clerical support such as data entry, filing documents, or maintaining records in an orderly fashion
• Maintaining records of business transactions such as credit card receipts, vendor invoices, payroll records
Proofread advertising material

Email Campaigns:

• Compile and send out accurate reports in a timely manner
Maintain accurate hard and soft copy files and update mater spreadsheet

Promotional items:

• Coordinate with outside vendors to ensure that products and services meet the company's standards of quality
• Maintain supply room, inventory, and promotional item spreadsheet
• Research promotional items and place orders for new items

Marketing Campaigns:

• Manage marketing campaign fulfillment from start to finish including ordering supplies and promotional materials, putting together boxes/envelopes, ensuring accuracy in each mailing, labeling with return and USPS labels, taping boxes, and loading up completed boxes or envelopes on a dolly
• Run mailing list for labels including researching return mail, managing budgets for mailings, and maintaining a full sample file

Special Events:

Assist with Special Events such as Employee Appreciation Week, Annual Company Kickoff (offsite), Holiday Party (onsite), and miscellaneous materials for monthly events

Perform other related duties as assigned by Advertising Production Manager

KNOWLEDGE, SKILLS, AND ABILITIES:

• Strong organization, communication, problem-solving, customer service skills and attention to detail are musts.
  • Organization skills allow you to prioritize your work and keep track of deadlines.
  • Effective communication is essential to your success in this role.
• Strong knowledge and experience with appropriate software including Microsoft Excel, Word, Outlook, and Teams.
• Ability to anticipate needs and complete important tasks without assistance.
• Self-starter who works well independently.
• Minimum of two years' experience in a creative support role.
• Must be able to lift 20 lbs.