Marketing And Events Administrative Assistant

In preparation for the retirement of one of our valued team members, we are looking for a FT Marketing & Events Administrative Assistant to come on board at RHS. This is very much an administrative clerical position working directly with our Executive VP/VP of Marketing in Alliance, Ohio.

Some of the job responsibilities would include:

Company Events

• -Secure venues, contracts, deposits, menus, equipment, table/chair rentals, certificates of liability, parking permits/instructions for all attendees etc.
• -Prepare and send invitations, track RSVP’s (in event manager), vendor payments and expo expenses, expo training classes, etc.

Customer Meetings, Golf Outings, other events

• -Research venues, price comparisons, set dates, submit contracts, secure catering, deposits, etc.
• -Invitations, flyers, rsvp’s, hotel reservations, maintain master list of all attendees, etc.
• -Prepare all meeting materials and help execute successful meetings.

Flights, Travel, Hotel Room Blocks

• - Manage registrations, hotel room bookings, hotel room blocks, flights and ground transportation for company including executive travel, annual functions, meetings, conventions, and other events.

Additional Duties as assigned –

• -Maintaining marketing materials and promo items inventory, managing shared calendars, expense reporting, debit memo’s, co-op management, etc.

Technology Required:

• -Excel Microsoft Office 365—need to know how to create a spreadsheet and format it, including basic formulas, sorting, filtering copy & paste.
• -Word for typing documents when needed, creating labels, etc.
• -Email is Microsoft Outlook, replying to emails, sending emails with attachments.
• -Will be trained in using Onyx, Event Manager, and other programs used.

Characteristics:

• -Accuracy is very important, Excellent typist. Organizational skills and attention to detail are a MUST!
• -Have a good attitude, be personable, with excellent attendance.
• -Be a team player—work well with co-workers.
• -Great customer service – as you are representing RHS while interacting with vendors, customers, sales associates, venue representatives, etc.
• -Be trustworthy, dependable, & work independently.

Hours: Monday through Friday – 7:30am-4:30pm

Robertson Heating Supply is a family-owned HVAC & Plumbing Distributor that has been in business for 90 years with 39 locations throughout Ohio, Western Pennsylvania, Michigan, Indiana & West Virginia. Also specializing in Kitchen and Bath, Robertson’s delivers the highest quality product & best value to customers; & is an industry leader in distributing a wide range of HVAC, plumbing & hydronic products.

We offer a competitive compensation package & excellent benefits including medical, dental, prescription drug coverage, paid holidays & vacation, disability insurance, life insurance, 401k with match & profit sharing. Job security!