Manager, Grants Management Emergency Food and Shelter Program

ORGANIZATION OVERVIEW

United Way Worldwide seeks diverse, qualified professionals who want to make a difference in the world. If you are passionate about your work and desire to help others achieve enhanced education, income, and health, United Way Worldwide is the place for you.

United Way Worldwide is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, creed, disability, veteran status, marital status, age, sex (including pregnancy), sexual orientation, gender identity, gender expression, national origin or ancestry, genetic information, and other legally protected characteristics, in accordance with applicable laws. The EEO is the Law poster is available here: http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf. If you need a reasonable accommodation because of a disability for any part of the employment process, please call (703) 683-7860 and provide the nature of your request and your contact information.

We are a charter member of Employers of National Service and encourage AmeriCorps, Peace Corps, and other national service alumni to apply.

POSITION SUMMARY

This role is responsible for the overall delivery of assigned work projects within the department/team. Determines work tactics, project deliverables and resource requirements. Participates in the development of departmental action plans, building team capabilites, work processes and systems. Provides backup for and support in assisting Emergency Food and Shelter Program (EFSP)Controller with financial program management and providing program accountability for overall program including, grant management, Uniform Guidance audit support, Improper Payments Information Act assessment support, and Grant Programs Directorate review support. This is a hybrid position with office days at the United Way Worldwide office in Alexandria, VA.

KEY RESPONSIBILITIES/ESSENTIAL DUTIES OF POSITION

An individual must be able to perform each essential duty listed below at a satisfactory level:

Grant Management

Management of assigned grants and activities of EFSP Congressional appropriation(s):

• Manage review of applicant applications for adherence to grant(s) guidelines.
• Manage review of financial support documentation for the grant(s).
• Manage notification of awards to grantees.
• Ensure funds are paid to grantees.
• Prepare reports as necessary of grant activities to the National Board and Federal Emergency Management Agency (FEMA).

Financial Management

Assist with management of financial functions of EFSP Congressional appropriations:

• Administrative budget, analyze and forecast to assure that expenditures adhere to budget guidelines.
• Assist in providing financial reports to the National Board and FEMA.
• Review check and EFT registers prior to submission to finance for signature.

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Independent Audit and UWW Internal Audits, Other Audits/Reviews

• Assist with preparation of all audit and financial schedules required by internal and external auditors.
• Assist auditors and staff during actual audit.
• Assist with other audits/reviews – Improper Payments Information Act (IPIA), Grant Programs Directorate (GPD) including preparation of materials, tracking of reviews of Local Recipient Organizations (LROs), reviewing documentation, and contacting Local Boards and LROs as needed.

Program Compliance Review

• Participate as a member of the team reviewing reports for compliance with program guidelines and eligibility.
• Troubleshoot as needed in the review of reports, including contacting Local Boards and LROs as needed.
• Participate as a member of the team reviewing follow-up documentation from Local Boards and LROs to resolve compliance problems as expeditiously as possible.
• Assist with editing and proofing compliance letters before sending to Local Boards and LROs.
• Assist with testing of Final Reports and Compliance changes to EFSP system.

Site Compliance Reviews

• Perform on-site compliance reviews of agencies throughout the U.S., as required by the National Board, FEMA’s Inspector General to substantiate eligible expenditures and review of financial structure and stability or to investigate a fraud issue.
• Report findings to the National Board.

Uniform Guidance Audit Review

• Request Uniform Guidance audits from funded agencies and track receipt.
• Review and note exceptions for Uniform Guidance audits required by FEMA’s Inspector General.
• Track findings from review for possible future site-audits.
• Report findings to the National Board.

Consultation and Technical Assistance

• Backup for audit and fraud issues throughout U.S. for Local Boards and LROs.
• Provide information on program operation and guidelines through the most appropriate method (i.e., telephone, letter, email).

Perform other duties as assigned to ensure EFSP meets program requirements.

JOB REQUIREMENTS

Minimum requirements include:

• High school diploma, Bachelor’s degree, or commensurate experience of at least three to six years of experience in a similar role.
• Requires advanced technical/functional knowledge, skills and abilities.
• Experience in adult education/training and telephone consultation a plus.
• Excellent communication skills, oral and written; communication management experience is preferred.
• Ability to interact with all levels of staff.
• The successful team member candidate must be highly detail oriented, a motivated self-starter who can work independently in a fast-paced environment under tight deadlines.

Note: If you are selected for an interview, you will be contacted. Thank you.

Salary: $75,000 - $98,000

UNITED WAY WORLDWIDE’S DIVERSITY, EQUITY & INCLUSION STATEMENT OF PRINCIPLE

We take the broadest possible view of diversity.

We value the visible and invisible qualities that make you who you are.

We welcome that every person brings a unique perspective and experience to advance our mission and progress our fight for the health, education, and financial stability of every person in every community.

We believe that each United Way community member, donor, volunteer, advocate, and employee must have equal access to solving community problems.

We strive to include diversity, equity, and inclusion practices at the center of our daily work.

We commit to using these practices for our business and our communities.

Join us in embracing diversity, equity, and inclusion for every person in every community.

LIVE UNITED.