Management Analyst- Police Department

Salary: $6,554.00 - $7,967.00 Monthly
Location : San Marino, CA
Job Type: Full-Time
Job Number: MA112023
Department: Police
Opening Date: 11/29/2023
Closing Date: 12/16/2023 11:59 PM Pacific
Welcome
This recruitment will remain open until filled. This recruitment is subject to close without advance notice.
The City of San Marino has a full-time Management Analyst position available in the Police Department. If you are interested in joining a team that is motivated by public service and committed to protecting our community, apply today!
The San Marino Police Department is comprised of 32 sworn officers and 11.5 civilian staff. San Marino Police Department is led by a Chief of Police, two Bureau Commanders and a Civilian Administrative Manager. The sergeants, corporals, and officers are assigned to patrol or detective functions, as well as other collateral administrative duties.
Situated 12 miles from the majestic foothill mountains, the beautiful City of San Marino, California, with a population of approximately 13,000 is located northeast of Los Angeles in the San Gabriel Valley. Incorporated in 1913, San Marino is primarily a residential community known for expansive properties surrounded by beautiful gardens, wide streets, well- maintained parkways, and top- performing schools. A city of 3.75 square miles, the City is home to numerous recreational and cultural opportunities that complement all interests. Residents and visitors enjoy hiking in the foothill mountains, exhibits at The Huntington Library, Art Museum, and Botanical Gardens, historical culture and art galleries at the Old Mill (El Molino Viejo), and recreational activities at the historic Lacy Park. Other recreational activities include shopping and dining in the delightful business districts along Mission Street and Huntington Drive. With a focus on resident services and community engagement, the City of San Marino is recognized for its police and fire services, library, parks and community amenities, and planning and zoning that maintain the community's high-quality residential character.
Essential Functions
The duties, skills, and demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with a disability to perform the essential duties, skills, and demands.
Duties:

• Conducts or directs assigned projects or program activities; performs research and statistical analysis as assigned; collects, compiles, and analyzes information from various sources on a variety of specialized topics related to assigned programs; prepares and presents reports of findings which interpret data and identify alternatives; make and justify recommendations as to appropriate action.
• Provides assistance to department management, other City personnel, and the public regarding administrative, fiscal, or operational issues, policies, or procedures.
• Participates in the development of department goals and objectives; participates in the development of the department budget and in budget administration; prepares and monitors program grants and related proposals; monitors compliance with applicable contractual agreements.
• Assists in the drafting and implementation of City policies and procedures; compiles information and prepares manuals, documents, resolutions, or publications relating to the administrative, fiscal, or operational issues.
• Prepares comprehensive technical records and reports pertaining to assigned area of responsibility; conducts research and comprehensive data collection efforts to support analysis.
• Operates a variety of office equipment including a computer, copier, and facsimile machine; utilizes various computer applications and software packages.
• Performs related duties as assigned.

Qualifications
Any combination of education and experience that provides the required knowledge, skills and abilities to perform the essential job duties of the position is qualifying.
Knowledge, Skills and Abilities:
Knowledge of

• Methods and techniques of research, program analysis, statistical analysis, municipal budget analysis and preparation; principles and practices of municipal administration, and grants management.
• Methods and techniques for record keeping; basic report preparation and writing; proper English usage, spelling, grammar and punctuation; customer service and public relations methods and techniques.
• Modern office practices, procedures, methods and equipment; computer applications in administrative functions; municipal services and operations; and public relations techniques.
• Applicable federal, state and local laws, ordinances and regulations pertaining to local government operations.
• Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative; organize and consolidate statistical data; research information and analyze data to prepare and present sound and effective recommendations.
• Exercise good judgment and uphold confidentiality in maintaining critical and sensitive information, records, and reports; understand, interpret, and apply general administrative and departmental policies and procedures.
• Read, understand, and review documents, policies and procedures for accuracy and relevant information; answer questions and provide information to City employees, outside agencies, and the public; update manuals as required with current information.
• Use applicable office terminology, forms, documents, and procedures in the course of the work; operate a computer and utilize a variety of software programs; use sound judgment in following and applying appropriate laws, regulations, policies, and procedures.
• Prepare, compile and arrange data in a readable and comprehensible manner; proofread and edit draft reports or correspondence for errors in grammar or structure; make accurate arithmetic calculations; type and enter data at a speed necessary for successful job performance.
• Maintain ongoing communication with management regarding department requests; status of projects and completion of tasks; take direction and follow projects through to completion in a timely manner.
• Set priorities, organize work-flow and maintain organization of work and records; multi-task and be responsive to time-sensitive matters; Understand and follow instructions; communicate clearly and concisely, both orally and in writing.
• To perform the essential functions with or without accommodation, which may include lifting up to 20 pounds.
• Establish and maintain effective working relationships with the public and those contacted in the course of the work.

Education and Experience:
Any combination equivalent to the education and experience likely to provide the required knowledge and abilities would be qualifying. A typical way to gain such knowledge and abilities would be:
Education
Equivalent to a Bachelor's degree from an accredited college or university with major course work in business administration, public administration, or a related field.
Experience
Two years of increasingly responsible analytical or administrative experience in municipal government.
Licenses/Certificates
Possession of a valid California Class C driver's license.
Physical Demands and Work Environment
Physical demands
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Employee is regularly required to sit at a desk and in meetings for long periods of time; talk or listen, in person, in meetings and by telephone; use hands and fingers to handle, lift up to 20 pounds, feel or operate standard office equipment; and reach with hands and arms. Intermittently, twist to reach equipment surrounding desk; walk to observe department activities; bend and squat to perform file searches; perform simple grasping and fine manipulation; use telephone and write or use a keyboard to communicate through written means; operate an automobile to attend various meetings and workshops. While performing duties, the employee is regularly required to use written and oral communication skills; know and understand laws, regulations and codes; remember legal and code requirements; and explain policies and procedures; interact with City management, other governmental officials, employees and the public.
Work environment
Characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job indoors, the work environment is generally in a temperature controlled office. Noise levels in the work environment is usually moderate but the employee may occasionally be exposed to high level noises including but not limited to emergency vehicle sirens, telephones and other office equipment.
RETIREMENT - PERS
CalPERS 2% @ 60 (Classic Members) or CalPERS 2% @ 62 (New members). The employee pays the full employee portion of the retirement contribution, and the City does not participate in Social Security.
SOCIAL SECURITY
No contributions are paid by the City or employee into Social Security
MEDICARE
1.45% of salary paid by the City and 1.45% by the employee
VACATION LEAVE
The City provides full time and probationary employees with 90 hours of annual vacation accrual, increasing up to 180 hours based on years of service. Please refer to the San Marino CEA Memorandum of Understanding for vacation accrual formula.
SICK LEAVE
Employees receive 96 hours of sick leave per year, maximum accrual of up to 240 hours.
HEALTH COVERAGE
Effective January 1, 2023, the costs for all medical, dental, vision, basic life insurance, short-term and long-term disability plans shall be fully funded by the City at the flat rates.
No coverage elected for medical insurance: $1,106.94
Employee only: $1,106.94
Employee + 1 Dependent: $2,150.10
Employee + 2 or more Dependents: $2,812.36
MEDICAL INSURANCE
The City participates in the CalPERS health benefit program for medical plans: Anthem Blue Cross, Blue Shield, Health Net, Kaiser, PERS Gold, PERS Plantinum, UnitedHealthcare.
DENTAL INSURANCE
Delta Dental PPO or DeltaCare HMO coverage
VISION INSURANCE
Ameritas/VSP
LONG TERM DISABILITY & SHORT TERM DISABILITY
Benefits equal 60% of employee's base salary for qualified periods
LIFE INSURANCE
$50,000 Basic Life Insurance - Lincoln Financial Group
Up to $500,0000 Voluntary Life Insurance with Humana
457b TAX-DEFERRED COMPENSATION
Income may be deferred on a pre-tax and/or post-tax basis through TIAA based on IRS Regulations. The City will match up to $100 per month towards the employer-sponsored tax-savings retirement plan.
FLEX-SPENDING, DEPENDENT CARE REIMBURSEMENT, & SUPPLEMENTAL INSURANCE PROGRAMS
The City provides access to supplemental insurance programs currently administered through American Fidelity
EMPLOYEE ASSISTANCE PROGRAM
EAP services designed to help manage life's challenges are available through Holman Professional Group. Free counseling sessions, legal and financial consultation, discounts, and referrals.
HOLIDAYS - 11 DAYS ANNUALLY
New Year's Day
President's Day
Memorial Day
Independence Day
Labor Day
Veteran's Day
Thanksgiving Day
Friday following Thanksgiving Day
Christmas Eve
Christmas Day
New Year's Eve