Mail Clerk

Job Overview: This position is responsible for handling all incoming, outgoing and interdepartmental mail for Montana State Hospital staff and patients.

Experience, training, knowledge, skills, abilities, and other qualifications must be entered into the online application.  Additional materials submitted, but not requested, will not be considered.

Montana State Hospital LinkedIn

Montana State Hospital Website

Work for the state you Love to Live in.  Your paycheck is just part of a total compensation package.  Eligible employees have access to competitive, innovative benefits packages at an affordable cost.  All beginning on your first day of employment.  Highlights of our innovative benefit package include:

         Access to No Cost health centers

         Low-cost Medical, Dental and Vision insurance

         Retirement plan with employer

         15 Vacation days each year

         12 Sick days each year

         10 Paid Holidays each year

         Public Service Student Loan Forgiveness program*

         Student Loan Repayment program*

         Flexible Spending Accounts

         Employee Assistance Program

         Wellness Programs

         One free meal per shift

         Shift differential*

*Subject to Eligibility Rules

1. Mail Handling and Distribution                                                                                                         65%

• Duties include, but are not limited to, receiving all incoming mail for the hospital and patients, sorting, and distributing mail hospital wide.
• Delivers incoming mail to individual units/areas/departments and picks up outgoing mail for delivery to US Post Office on campus and inter-office mail distribution.
• Sorts, weighs, packages up items for patients and hospital, properly stamps for delivery to US Post Office.
• Maintains list of current addresses and locates new addresses and forwards mail to former patients and employees.

1. Administrative and Support Duties                                                                                                  25%

• Records all daily activity detailing volume of incoming and outgoing mail, postage used, and costs.
• Prepares monthly and yearly postage use totals and summaries.
• Maintains a list of current location of patients and staff on campus.
• Maintains log of all certified, registered or insured articles received and sent.
• Provides assistance, guidance, and mailing materials to patients and staff.
• Obtains money orders on request for patient needs with proper approval and funds.

1. Other duties as Assigned                                                                                                                   10%

         Participates in, and provides for other staff, continuing education and training programs.

         Assists with tasks and assignments provided by senior and executive leadership.

         Participates in team activities as directed.

         Provides input and feedback to Hospital Administrator / Chief Operations Officer as directed.

         Performs other duties as directed.

Physical and Environmental Demands: Frequent lifting or moving heavy objects often weighing up to 50 pounds. Physical demands can be significant and requires walking between mail room, post office, and other MSH buildings multiple times a day in all types of weather conditions.

Knowledge, Skills and Abilities:

(Required for first day of work)

• Basic knowledge of US Postal Rules and Regulations.
• Knowledge in the operation of various mailing equipment in a hospital and office setting.
• Strong organizational, observation skills and attention to detail are required.
• Ability to operate personal computers and printers.
• Ability to operate basic mail room equipment including postage machine and postage scale.
• Ability to maintain confidentiality.
• Ability to communicate effectively orally and in writing.
• Ability to establish and maintain effective relationships with staff, management, professional medical staff, and patients.
• Ability to prioritize workload and work under stressful conditions and time constraints.
• Ability to work independently and act with initiative and good judgment.

Minimum qualifications (Education and Experience):

• High school diploma or equivalent.
• Pass MS Excel proficiency test with a minimum score of 65%.
• 1 year of mailroom operations or full-time clerical work experience preferred.

*Skills-based Test Instructions:

- Visit eskill.com

- Click on Assessment Taker Login

- Enter applicable test code (below) in the field

• For the Excel test use code: f5174641e8506b48

***Results of Excel test must be included with application.  Applications with missing scores, or scores below the minimum requirement as stated above will not be considered***

Candidates will be evaluated to determine if they meet the minimum qualifications listed above and on the extent to which the application materials show the candidate possess the knowledge, skills, and abilities associated with this position.  The selection process may consist of review of application materials (application, resume, cover letter...), physical assessment, job skill test, interview(s), background check and reference checks.  Candidates whose application and supporting documentation (cover letter, resume) does not clearly indicate all minimum qualifications are met will not be considered.