Legal Secretary

Job Title: Legal Secretary

About Scarinci Hollenbeck:

Scarinci Hollenbeck is a growing practice of over 50 experienced attorneys. We serve the niche practice areas most often required by the owners and leaders of corporations. We offer a full range of services and have developed our business law practice with the expertise and specialization necessary to serve our clients as they adapt to the shifting economic landscape.

Reporting to the Director of Human Resources, this role will be responsible for provide ongoing support to three - six attorneys by aiding with a variety of administrative duties. Should have e-filing experience, strong dictation skills, MS Office suite and prior law firm experience.

• Provide administrative support to several attorneys
• Accurately file legal documents both on paper and soft copies (via NetDocuments)
• Accurately proofread, edit, and prepare legal documents and notices, and update transactional documents with the most recently negotiated language
• Answer phone calls, take notes and messages and redirect calls when appropriate
• Assist attorneys in collecting legal and factual documents and file motions
• Attend and take notes at meetings
• Communicate with opposing counsel and other parties, clients, judicial administrative staff, and vendors
• Complete administrative forms, such as timecards and expense reports for supervising attorneys
• Conduct thorough statistical/documentary research
• Maintain and update inventories of contact details
• Schedule depositions, site inspections, hearings, closings, and meetings for attorneys and other legal staff
• Source and verify important case intelligence
• Transmit legal correspondence to clients, witnesses and court officials by electronic filing, mail, fax, or messenger

• High school diploma or GED required.
• Possess a minimum of 2+ years of hands-on experience in a Legal Secretary environment
• Knowledge of constitution, legal terminology, regulations, and court system
• Must have strong technology skills and particularly proficiency with Microsoft Suite and ability to work with legal technology (court-filing computer systems, transcription software, etc.)
• Ability to multitask and prioritize
• Ability to organize workflow and use time efficiently
• Outstanding time-management and typing skills
• Uses the utmost discretion regarding sensitive company, employee, and client information
• Ability to show strong attention to detail, as well as strength in proofreading
• Excellent verbal and written communication skills

• Full-time, Non-Exempt, Monday to Friday 9:00 a.m. – 5 p.m. (one hour lunch)
• Overtime (over 40 hours) may be required from time to time

Scarinci Hollenbeck is an equal opportunity employer.