Legal Secretary |Urgent Hiring

Title - Legal Secretary
Location - Columbia, SC

POSITION RESPONSIBILITIES

Performs e-fi lings, prepares pleadings notebooks, updates indexes and prepares exhibits.

Maintains and organizes fi les in an orderly manner.

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Ability to draft standard pleadings, correspondence, memoranda and other documents.

Timely reviews and ensures accuracy of vendor invoices; prepares accurate check requests and timely submits invoices for payment to client or accounting.

Possesses knowledge of client-specifi c billing guidelines and restrictions and consistently applies those guidelines to ensure cost-effective practices.

Participates in the timely review and submission of prebills and/or client bills.

Possesses strong clerical skills including typing, transcribing, word processing, mail and contact management, spreadsheets, presentations, and all of thefi rm’s systems and databases.

Accurately fi les court documents both electronically and in document form and able to determine and follow any local or judge specifi c requirements related tosame.

Exhibits good judgment and organizational skills to receive, record and disseminate all information on behalf of the clients and assigned attorneys (e.g., mail,interoffi ce mail, email, etc.)

Consistently provides friendly and helpful telephone support and/or receptionist relief.

Ensures that mail is sent out of the offi ce, i.e. regular mail, certifi ed mail, or overnight mail.

Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or fi ling.

Regularly anticipates the needs of assigned attorneys in order to promote timekeeper effi ciencies (i.e., drafts correspondence, prepares shell pleading anddiscovery documents in advance).

Routinely reviews and follows-up on client deadlines and calendar appointments.

Coordinates and makes necessary arrangements for meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations).

Assists assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, andorganizing all other non-billable activities.

Accurately prepares and submits client intake forms.

Follows the standard naming and profi ling conventions when scanning, emailing, and saving documents to the document management system.

Regularly and consistently updates client fi les, notebooks, and pleading indices.

Maintains attorney specifi c case lists, charts, and status of cases and outcomes.

Consistently updates all applicable contact records (including attorney’s outlook and fi rm database).

Timely reviews, follows-up on, and accurately fi les client-related emails.

Properly prioritizes work assignments.

Seeks appropriate assistance (from the offi ce manager or attorneys) when conflicts arise.

Consistently completes assigned tasks when expected.

Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance when needed.

Willing and capable to offer assistance to others when needed.

Enters, reviews and revises timesheets accurately.

Proofreads all documents independently and effectively to ensure accuracy and completeness.

Develops, implements, and maintains systems to promote organization and effi ciency.

Understands and complies with offi ce policies concerning fi le management, case lists, fi ling and recordkeeping.

Effectively manages and monitors calendaring of deadlines and key dates.

Exhibits knowledge of litigation process.

REQUIREMENTS

Minimum of a high school diploma required (College degree is preferred, but not required).

Minimum of fi ve years of experience as a Legal Secretary required.

Lexis Nexis, Pacer, ECF, Desksite or document management system, CompuLaw, Concur, Word, Outlook, PowerPoint and Excel.

Attendance & Punctuality: Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered whenabsent.

Communication: Possess excellent verbal and written communication skills.

Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments.

Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently.

Professionalism: Approach others in a tactful manner; treat others with respect; react well under pressure.

Team Work: Contribute to building a positive team spirit; support everyone’s efforts to succeed.

Technical Skills: Possess basic PC skills; ability to use phone system, copier, scanner, fax, and printer.

Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate atable of contents and table of authorities.

Accurate typing at a net speed of 65+ wpm (shorthand/speedwriting a plus).

Strong computer profi ciency in the use of MS Offi ce (Word, Excel, PowerPoint and Outlook), Document Management System, Time Entry, e-Filing and databasesoftware.

Job Types: Contract, Full-time

Salary: $34.00 - $37.44 per hour

Standard shift:

• Day shift

Weekly schedule:

• 3x12

Experience:

• Lexis Nexis: 1 year (Preferred)
• Word: 1 year (Preferred)
• Outlook: 1 year (Preferred)
• Customer Service: 1 year (Preferred)
• Legal Secretary: 5 years (Preferred)

License/Certification:

• SLP Certificate (Preferred)

Work Location: In person