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SalarySuccess is always within your reach at Locke Lord.
Locke Lord is a premier full-service law firm that has earned a solid reputation for complex litigation, regulatory and transactional work on behalf of clients in important and growing industry sectors around the world.
At Locke Lord, our diverse and inclusive culture of collegiality and collaboration — core values of the Firm — across all of our offices and practices is ultimately reflected in our client experience by culminating in a deep understanding of our clients’ businesses.
Locke Lord is proud to uphold a collective sense of integrity. Our Firm invests in your professional growth, whether you are a seasoned professional or a recent graduate. In addition to lawyers, we hire problem solvers to deliver creative solutions across numerous disciplines, including marketing, technology, accounting, human resources, practice support and office services. We reward our employees with a team oriented work environment, competitive salaries, and a comprehensive benefits program.
General Statement of Duties:
The Legal Secretary will provide all aspects of administrative support to attorneys within the department. This position is responsible for preparing and processing legal documents and papers, such as corporate documents, closing documents, memos and other client correspondence.
Duties & Responsibilities:
- Provide secretarial support to assigned attorneys which may include typing, drafting documents, answering phones, scheduling appointments, calendar management, dictation, opening and distributing mail
- Deal with sensitive, confidential information and ensure that day to day support for team runs smoothly and effectively
- Prepare legal documents, correspondence, memos, letters and reports as well as assists in preparing written and oral presentations
- Send and retrieves documents from Records as needed and follow work flow procedures as it relates to opening/closing matters and generating engagement/disengagement letters
- Answer phone, deal with routine inquiries for both internal and external contacts; refer calls to other contacts as needed and take thorough messages
- Maintain attorney calendar(s) and contact lists as requested
- Arrange all aspects of both internal and external client meetings and conferences
- Coordinate all business-related travel arrangements for direct report attorneys
- Create and edit documents, mail merges, charts, graphs, tables, etc.
- Ensure a high level of service when interacting with clients, opposing counsel, and other related internal and external contacts
- Maintain discretion and sound judgment when interacting with others both external and internal to the Firm
- Assume a helpful, proactive and professional manner at all times when dealing with both internal and external clients
- Assist with billing process and act as a liaison between attorneys and billing department to review pre-bills and complete billing process
- Track payments and follow up with attorneys and clients as appropriate
- Work with junior and senior level staff members to complete projects
- Performs other duties and responsibilities as assigned
Education & Experience:
- Bachelor’s degree required
- 1-2 years of professional experience
- Keyboarding skills of at least 65 wpm
- Advanced skills in MS Word, Excel, Outlook and PowerPoint
- Strong communication skills, both written and verbal
- Knowledge of format, legal procedures and specialized terminology
- Experience operating standard office equipment such as computers, photocopiers, calculators, and uses required software applications (iManage, Chrome River, DTE, Power PDF, MS Excel, PowerPoint, Word, etc.) to effectively perform job duties
- Initiative to build on existing skills through both self-directed development, as well as Firm sponsored training programs
- Desire to work as a team with a results driven approach
- Ability to work under pressure and meet deadlines in a timely manner
- Ability to read and comprehend complex materials involving legal and technical matters
- Ability to accurately and thoroughly document and file information
- Customer-focused attitude, with high level of professionalism and discretion
Additional Information:
Supervisory Responsibility – This position has no direct supervisory responsibilities.
Work Environment – This position operates in a professional office environment.
Position Type/Expected Work Hours – This is a full-time position in the office. Days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Evening and weekend work may be required as job duties demand.
Travel – Little to no travel is expected for this position.
Please Note – No third-party agency resumes will be accepted.
Locke Lord LLP is an Equal Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race, color, religious creed, sex, national origin, citizenship status, ancestry, age, sexual orientation, gender identity or expression, marital status, domestic partner status, civil union status, genetic information, disability, veteran status or other classifications that are deemed to be protected under federal, state and/or local laws. It is our intention that all qualified applicants be given equal opportunity and that selection decisions be based on job-related factors.
