Legal Secretary

Kazen, Meurer & Pérez, LLP seeks a full time Legal Secretary. 1 to 2 years of experience is preferred. Accurate typing skills (50+ wpm), bilingual, professional telephone skills, and the ability to multi-task are required. Pay is commensurate with experience.

Legal Secretary Job Responsibilities:

• Assists and supports lawyers and paralegals with their work as needed.
• Enhances attorney effectiveness by providing information-management support and representing the attorney to clients and others.
• Welcomes guests and clients by greeting them in person or on the telephone, and by answering or directing inquiries.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics to help coordinate case preparation.
• Reads, researches, reviews, verifies, and routes correspondence, reports, and legal documents.
• Drafts, revises, and edits letters and other written documents, and collects and analyzes information.
• Organizes client conferences, and attorney meetings by scheduling couriers, court reporters, expert witnesses, and other parties, and by coordinating preparation of charts, graphs, and other courtroom visuals.
• Prepares expense reports and generates revenues by documenting and inputting attorney billable time and reimbursable expenses, preparing invoices, and tracking payments.
• Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; and anticipating changes in litigation or transaction preparation requirements.
• Represents attorney by communicating on their behalf and obtaining information, following-up on delegated assignments, and knowing when to act and when to refer matters to attorney.
• Maintains client confidence by keeping client/attorney information confidential.
• Develops and maintains filing and retrieval systems, as well as digital archive systems.
• Records and documents meeting discussions, maintains transcripts, documents, and maintains evidence.
• Maintains office supplies by checking stocks, placing and expediting orders, and evaluating new products.
• Ensures operation of equipment by completing preventive maintenance requirements and calling for repairs.

Job Type: Full-time

Pay: $12.50 - $13.50 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Travel requirement:

• No travel

Work Location: In person