Legal Office Manager

Our growing law firm in Fort Lauderdale is hiring an experienced Office and HR Manager. We are accepting applications on a rolling basis. Below is more information about this opportunity's job requirements, qualifications, and job description.  

We have put a lot of energy into building our “A team,” and we need to take it to the next level. The Office and HR Manager is a key hire; we must get this right! Our process might take a little longer than you’re used to…but it’s worth it. If you take the time to read this ad and follow the instructions to apply, we will be excited to learn more about you.

What you can do is important. Who you are is equally important. The right person for this role must:

• Not only adapt to change but drive it
• Provide solutions, not just uncover problems
• Have a high energy level
• Have thick skin and high empathy
• Have a sense of humor in equal measure to your sense of compassion
• Have keen conflict resolution skills (not conflict avoidance skills)
• Be metrics-driven

We need someone with the experience and maturity to keep the Firm’s needs at the forefront and work closely with the executive team on strategy, policy, problem-solving, and decision-making.

The ideal candidate understands that you cannot manage what you do not measure – and can help us figure out how to build systems to ensure we can measure and manage effectively.

Our ideal candidate is comfortable with growth and change and thrives in an environment where people constantly seek to improve the business and themselves. Our law firm grew fast, and while we are not a “start-up,” we have a growth-focused environment. 

Working with us can be the best job you have ever had or the most frustrating … depending on your flexibility, team spirit, commitment to our clients, and realistic expectations about what it’s like to work in a fast-paced, growing business with a passionate and entrepreneurial owner.

Prior legal experience is required. Knowledge of criminal law will be helpful but is not required. If you don’t know how the criminal courts work, you need to commit to getting up to speed quickly because you will be expected to make sure cases and clients are getting the attention they need and that the staff is following the rules. 

$60,000 - $80,000 yearly

As the Office Manager at Rossen Law Firm, you will be at the heart of our operations. Your role will be pivotal in:

• HR Management: Streamlining HR processes, including recruitment, onboarding, performance evaluation, and staff development
• Day-to-day office Functions: Ensuring efficient day-to-day office operations, managing supplies, coordinating meetings, and maintaining a productive office environment
• Billing and Accounting: Overseeing the billing process, ensuring accuracy in invoicing, managing accounts receivable/payable, and liaising with clients regarding billing inquiries

Key Responsibilities:

• Develop and implement HR strategies and initiatives aligned with the overall business strategy
• Bridge management and employee relations by addressing demands, grievances, or other issues
• Nurture a positive working environment and maintain office policies
• Oversee and streamline billing and collections processes
• Maintain an organized filing system for legal documents and case files
• Manage office budgets and monitor expenditures
• Create or improve all administrative functions in our firm
• Run payroll through Gusto and be responsible for the billing associated with the firm’s caseload
• Coordinate office maintenance and repair work, ensuring a safe and pleasant working environment
• Support human resources processes, such as onboarding new employees, managing employee records, and assisting with payroll and benefits administration
• Manage office supplies, equipment, and furniture, including procurement and maintenance
• Work with outside I.T. consultants to ensure the firm’s I.T. is strong and fast daily
• Ensure compliance with health, safety, and legal regulations
• Organize and schedule office events
• Act as a point of contact for internal and external communications, maintaining professional relationships
• Prior legal experience is optional but would be helpful

We Take Care of Our People:

• Completive pay based on your experience and background.
• Health coverage.
• Generous number of vacation days each year.
• 401(k) with guaranteed employer contribution.

About Rossen Law Firm

With offices in Fort Lauderdale, Boca Raton, and throughout South Florida, Rossen Law Firm is a high-end criminal/DUI defense firm. With a team of litigating attorneys, Rossen’s 900+ 5-star Google Reviews tell the stories of a criminal defense law firm that truly puts its clients first.

Rossen Law Firm is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.