Legal Assistant/Receptionist

Hinman, Howard & Kattell, LLP is seeking a Legal Assistant/Receptionist for our White Plains, NY branch office. The ideal candidate will have 2 to 3 years of law office experience.

Duties include but are not limited to:

• Prepare and edit legal documents and correspondence including letters, memos, pleadings from typed, handwritten and dictated material.
• E-file pleadings and other legal documents with various courts.
• Maintain physical and electronic legal files including general organization, index pleadings, and organize depositions and exhibits.
• Maintain and track schedules, deadlines and calendars.
• Schedule meetings and conferences.
• Manage travel arrangements and submit expense reports.
• Enter, edit and/or finalize billable time, send out invoices/reminder statements and follow up with clients regarding outstanding A/R.
• Respond to inquiries and requests for information under attorney direction.
• Answering/transferring phone calls in a polished and professional manner.
• Handling receptionist tasks - greeting guests, keeping shared space orderly and sanitized, etc.
• Administrative tasks - sorting and distributing mail and packages, filing, scanning, faxing, organizing documents, stocking break room and office supplies.
• Coordinating tasks with paralegals and attorneys including time entry, preparing engagement letters, conflict searches, opening new files.
• Provide other support as necessary.

Requirements

• Willing to commit to a full-time position (M-F 8:30am - 5:00pm).
• Must be confident and able to communicate with all levels of management, staff, clients and guests.
• Must be able to multi-task! This is a fast-paced environment which means your workday will go by fast, however, you must be able to juggle multiple tasks at a time.
• Must be a team-player but able to work independently on assigned tasks/cases.
• Strong word processing skills including Microsoft Word and Excel.
• Experience in county, state and federal court proceedings.
• Ability to work independently and collaboratively with other team members.
• Ability to handle and adjust effectively to competing deadlines and priorities.
• Excellent organizational and communication skills.
• High level of professionalism.
• Ability to work overtime as necessary.

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Expected hours: 37.5 per week

Benefits:

• 401(k)
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Free parking
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Travel requirement:

• No travel

Ability to Relocate:

• West Harrison, NY 10604: Relocate before starting work (Required)

Work Location: In person