Landscape Review And Permit Coordinator

Performs technical work assisting with the ongoing Landscape Program administration, coordination and planning needs. The Landscape Review and Permit Coordinator ensures all applications including landscape plans and tree impact permits are in compliance with the City's Tree Protection and Zoning Ordinance. Employee must exercise reasonable initiative and independent judgment in the performance of duties with minimal supervision. The position requires strong organizational skills, along with diplomacy and professionalism in working effectively with the public, outside agencies, and internal City personnel. Must have a "can-do" approach, and the ability to multi-task effectively in a fast-paced environment.

This is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may be required to perform all duties listed, and may be required to perform additional, position-specific tasks.

Assist in the administration of the City's Tree Protection and Zoning Ordinance.
Day-to-day monitoring of landscape projects on public and private property.
Monitors all incoming e-permit documents. Prepares e-permit files for REVIEW AND submittal.
Sufficiency review of landscape plan and tree impact permit submittals for completeness, accuracy and compliance with the Land Development Regulations, Tree Protection and Zoning Ordinance.
Verifies workers compensation and liability insurance as required. Confirms contractor registrations, property ownership, corporate and fictitious name status, State/County licensure and registrations as necessary.
Assures that Departmental policies and procedures are followed in the receipt, routing and processing of e-permit applications. Organizes e-permits based on plan review approval or failure.
Ensures that all available e-permits are in the appropriate status and step in the approval process.
Coordinate projects with internal staff, contractors and field inspectors.
Reviews and assigns inspections requests when needed. Verifies that all required inspections have been completed, fees have been paid, and completion of interdepartmental tasks prior to the issuance of the approved plan or permit. Conducts site visits as needed for approval of permit applications. Processes plan revisions after e-permits have been issued.
Assist with complaints and violations regarding illegal tree removals, tree abuse and non-compliance with the Tree Protection and Zoning Ordinance.
Creates invoices and assists in the billing and payment tracking of all e-permit applications.
Distributes work assignments of plans reviewers. Handles correspondence between the customers and plan reviewers. Assigns corrections of e-permits to appropriate staff. Reviews and assigns inspections requests when needed.
Conduct research and prepare documentation for meetings; interpret and explain municipal codes and ordinances to members of the public, contractors, business owners, and other interested groups in the field.
Serve as a resource to other City departments, divisions, the general public, and outside agencies regarding tree impact permits, landscape permits and the Tree Protection and Zoning Ordinance.
Promotes and represents the City to the public in a friendly, helpful, and professional manner. Provides information via telephone, email and in direct contact with the public.
Assists customers with inquiries in a prompt, friendly and reliable manner.
Performs other related duties, as required.Knowledge, Skills and Abilities:
Knowledge of land development regulations, tree protection and zoning ordinances; ability to read and interpret ordinances, regulations, building plans, landscape plans and specifications; knowledge of land use and development principles and practices; ability to deal effectively and objectively with the general public; ability to explain provisions of the Tree Protection and Zoning ordinance in clear terms to the general public; ability to establish and maintain cooperative relationships with public officials, contractors, owners, engineers, architects, and general public; ability to gain the cooperation of others; ability to effectively use computer applications such as spreadsheets, word processing, calendar, e-mail and database software; ability to be firm but courteous; tact; confidentiality; dependability; initiative; resourcefulness; thoroughness; good judgment; ability to work independently on concurrent projects in a fast-paced professional environment; Ability to organize work, establish priorities, meet established deadlines, and follow up on assignments with a minimum of direction. Good knowledge of office practices and procedures including basic record keeping, operation of standard office equipment including computer equipment, copiers, fax machines and printers. Good knowledge of business letter writing and typing formats. Good knowledge of basic mathematics. Good knowledge of personal computers and Microsoft Office Outlook, Word, Excel and Adobe in addition to permitting database software. Ability to organize and maintain accurate records and files and prepare reports. Ability to locate properties on a map using address or folio number. Ability to comprehend and explain zoning and subdivision principles, practices, regulations, codes, and ordinances in clear terms to the general public. Ability to read and interpret minor building plans, zoning and land use maps.
Education & Experience Requirements:
Bachelor's degree in landscape architecture, architecture, urban planning or closely related field. Minimum of four (4) years professional experience for a state, county, local government planning agency or professional office issuing permits or providing customer service. A combination of related training, certifications, education and experience may be considered. SketchUp and Adobe Creative Suite (Photoshop, Illustrator, InDesign, Acrobat,) skills are desired. Bilingual abilities (English/Spanish) are a plus.
Licenses & Certificates:
Must possess and maintain a valid Florida driver's license throughout employment.
Landscape Inspector certification from Florida Landscape Inspectors Association (LIAF) must be obtained within one (1) year of employment and must be maintained throughout employment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is frequently required to walk; use hands and fingers to handle or operate objects, tools, or controls; and reach with hands and arms.
The noise level in the office environment is moderately quiet.
Ability to lift and move maps from cabinets and various locations. Ability to identify and distinguish colors for color map production. May be required to work outside in various weather conditions when doing field work. May be required to work late after normal work hours to attend meetings, solicit public input, or provide public assistance.
Work schedule is Monday - Thursday, 7:00 a.m. to 6:00 p.m. or 8:00 a.m. to 7:00 p.m. Closed Fridays.Employment Type: Full-time