Jr. Accounting Clerk

PURPOSE

Handling all aspects of Accounts Payable (A/P) and Accounts Receivable (A/R) transactions, basic repetitive journal entries as well as supporting accounting department.

SALARY

$23.40 Per Hour

ESSENTIAL JOB FUNCTIONS

• Accounts Payable Process
o Process approx. 150 invoices per week
o Verify approval on all invoices and check requests.
o Coding invoices to proper expense accounts
o Charge correct cost center (CLASS-Grant)
o Update and maintain vendor data base in QB, (for payments & 1099s)
o Generate daily open invoice report from QB for determination of cutting checks.
o Generate checks; ensure correct bank account is used.
o Attach support to check and obtain two signatures on check.
o Review signed checks and mail out check with appropriate back up.
o Reconcile vendor statements.
o Generate daily bank balance list for Controller to review for negative balances.
o Maintain A/P files (hard copy).
o Follow up with vendor to resolve discrepancies, if needed.
o Projects, if needed.
• Accounts Receivable Process
o Maintain and update customer/client rent accounts.
o Record customer/client deposits.
o Record all other deposits (except Grant deposits).
o Handle In/Out reports for clients on QB.
o Communicate with Director of Housing for client questions.
o Maintain Deposit and A/R files.
o Generate monthly customer/client rent statement report for Director of Housing.
o Prepare Shelter “monthly billing�.
o Deliver completed monthly billing to DSS.
o Projects, if needed.
• Record Transfers into QB.
• Preparation of certain bank recs.
• Record bi – weekly payroll JEs.
• Maintain In-Kind donation excel file.
• Record In Kind vouchers excel file.
• Update monthly Bond interest file.
• Assist in annual audit (pulling support).
• Maintain Audit Box that contain copies : new grants, vouchers, deposits.
o Update Audit Box excel file.
• Support Controller's monthly or quarterly preparation of vouchers by copying appropriate paperwork.
• Maintain security by following internal accounting controls.
• Prioritize and multi-task in a fast-paced environment.
• Handle confidential information in a professional manner.
• Complete assignments to meet deadlines with focus to accuracy.
• Backup for mail pick up from Post Office Box.
• Special projects or requests, as assigned.

ADDITIONAL JOB FUNCTIONS
• Workers are representatives of United Veterans Beacon House and are, therefore, expected to conduct themselves in a way that reflects accountability to the agency, the community, and the client system.
• Does not abuse sick time or personal days.
• Consistently reports to work on time and is ready to begin work at the start of the shift.
• Always provides proper notification when late or absent.
• Preforms on-call duties as outlined in On-Call Policy.
• Available to work overtime when necessary.
• Demonstrates the ability to recognize priorities in the organization of workflow.
• Able to perform duties independently, with minimal need of direct supervision.
• Maintains the confidentiality of clients, shelter/programs, agency and or United Veterans Beacon House.
• Reports to work well-groomed and in compliance with dress code.
• Wears ID Badge while on duty.
• Demonstrates the ability to interact in a positive and helpful manner clients, visitors, contract staff, volunteers, and co-workers.
• Reflects commitment to building a supportive work environment and maintains a positive attitude at the workplace and towards job.
• Projects a good image in dealing with the public clients.
• Is willing to make an extra effort to help build a quality and caring shelter/program.
• Employees may be required to carry out other duties as assigned.