Human Resources Generalist

Department: UniversityLibraries
Classification: Gen Admin Supv 1/Coord 1
Job Category:Classified Staff
Job Type:Full-Time
Work Schedule:Full-time (1.0 FTE, 40 hrs/wk)
Location: Fairfax, VA
Telework Friendly:Yes; Eligible for up to 2 days of telework and 3 days onsite at the Fairfax campus
Pay Band:04
Salary:Salary commensurate with education and experience; no less than $65,000
Criminal Background Check:Yes
About the Department:
Within the Office of the Dean of Libraries and University Librarian, the "Administration" unit, led by the Assistant Dean for Administration, advances the University Libraries' goals and plan by fulfilling a broad range of administrative functions for the University Libraries (on the Fairfax, Mason Square, and Science & Technology campuses), including: direction for and support of a holistic Human Resources program; oversight and coordination of the Libraries' budgets (E&G, grants and Foundation); execution of fiscal and related business management services; management of facilities-related activities; and coordination of communications, grants, and marketing programs. We are committed to advancing diversity, equity, and inclusion in our workplace, as well as in the systems and services we build, as an inclusive excellence imperative.
About the Position:
The Human Resources Generalist executes aspects of the Human Resources function for University Libraries in a variety of complex, ongoing activities, special projects, and administrative services, including faculty, classified staff, wage workers (student and non-student), and GRA/GPA hiring; submissions of all personnel action forms; in partnership with University Employee Relations, addresses employee relations issues; manages new hire onboarding surveys and assesses onboarding process for improvements. Provides guidance and consultation to hiring authorities and search committees. Serves in a liaison capacity to the University's Human Resources Department and other departments. Serves as a backup to the Human Resources Officer in the area of HR operational management, supports the Assistant Dean for Administration and the Dean of Libraries and University Librarian across a broad span of personnel and compensation activities encompassing all categories of employees in the University Libraries.
Responsibilities:
Talent Acquisition for Student Workers, Non-Student Wages, and Graduate Assistants:

• Manages all phases of the personnel recruitment and administration cycle for student workers, non-student wages, and Graduate Assistant hires;
• Manages the creation and maintenance of advertisements in the online recruitment system for student workers and non-benefited employees;
• Reviews and supports the development of job posting to ensure accuracy and posting requirement compliance in accordance with DHRM policy 2.10 -Hiring; ensures postings showcase full requirements and meet the needs of the department;
• Manages student worker, non-student wage, and Graduate Assistant hiring data using Mason automated systems;
• Maintains appropriate records;
• Supports the Libraries' GRA/GPA Coordinator; and
• Partners with University Payroll and Benefits to resolve payroll-related issues such as incorrect compensation utilizing Mason applied practices and policies.

General Human Resources Management and Administration:

• Provides Human Resources administrative support for the University Libraries including creation, maintenance, and execution of a variety of personnel transaction forms;
• Maintains a working knowledge of legal requirements related to day-to-day management of employees, reducing legal risks, and ensuring regulatory compliance;
• Facilitates problem support for HR and payroll related issues for Library faculty, classified staff, and wage employees in a timely manner;
• Serves as Committee Manager for annual Librarian professional reviews process including compiling and maintaining list of candidates up for review, verifying accuracy of uploaded documents and completion of case books, and preparing communications on behalf of the Dean throughout the process; and
• Manages access to Mason Review, Promotion & Tenure (RPT) tool system.

Talent Acquisition for Administrative/Professional (A/P) Faculty and Classified Staff:

• Manages search coordinator function for all open positions, ensuring compliance with Mason policies and procedures and alignment with HR best practices;
• Manages and coordinates all talent acquisition related administrative activities for the Libraries;
• Serves as a liaison between applicants, hiring authority, search committee, and University HR throughout the entire hiring process;
• Facilitates and maintains all HR information for the Libraries with the highest level of confidentiality; and
• Ensures the University's commitment to diversity and equality in employment throughout the hiring process.

Performs other related duties as assigned.
Required Qualifications:

• Experience in general Human Resources functions;
• Experience managing project timelines and deliverables;
• Experience with various applicant tracking systems;
• Demonstrated experience responding to employee or management questions and taking ownership to provide prompt and accurate information;
• Working knowledge of Federal Labor Laws and how they impact Human Resources practices for talent acquisition, and compensation;
• Proficient in the use of Microsoft Office 365 Suite (Word, Excel, PowerPoint, Teams);
• Demonstrated organizational and leadership skills (ability to be flexible and actively listen);
• Demonstrated interpersonal communication skills with the ability to establish and maintain productive working relationships and provide consistent, high-quality customer service;
• Ability to maintain a high degree of tact in communicating with internal partners and external job applicants;
• Ability to manage multiple projects with competing priorities, meeting deadlines and deliverables; and
• Sound judgment, discretion, and unwavering commitment to ensuring confidentiality in all aspects of the role.

Preferred Qualifications:

• SHRM Certified Professional (SHRM-CP) or Human Resources related Certification, preferred;
• Experience working in a decentralized unit with centralized support;
• Human Resources Generalist experience managing a variety of HR functions;
• Experience assessing, analyzing, and interpreting HR-related business and operational needs;
• Experience developing maintaining key HR success metrics (i.e. onboarding success, employee engagement, retention data);
• Experience considering the impacts of the work on multiple communities/populations/user groups;
• Working knowledge of Commonwealth and university Human Resources policies and procedures;
• Skill in data management and analytical thinking with the ability to collect, analyze, and interpret data for different audiences; and
• Skill in conflict resolution and problem-solving.

Instructions to Applicants:
For full consideration, applicants must apply for Human Resources Generalist at https://jobs.gmu.edu/ ; complete and submit the online application; and provide a cover letter, resume, and a list of three professional references with contact information.
Posting Open Date:January 10, 2024
For Full Consideration, Apply by:January 25, 2024
Open Until Filled?:Yes