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Form of workJob Description
The HR Coordinator reports to the Senior HR Manager and is responsible for providing transitional and tactical Human Resources support in the areas of recruitment, benefits administration, new hire processing, Human Resources Information Systems management, records management, and a variety of HR functions and initiatives. Additionally, the HR Coordinator will serve as the primary point of contact for all Human Resources administrative inquiries and will provide premier customer service support to internal staff, management and leadership.
Generalized HR Support
- Interpret and explain Human Resources policies, procedures, laws, standards, or regulations.
- Maintain current knowledge of Equal Employment Opportunity (EEO) and affirmative action guidelines and laws, such as the Americans with Disabilities Act (ADA).
- Prepare or maintain employment records related to events, such as hiring, termination, leaves, transfers, or promotions, using Human Resources management system software.
- Under the direction and supervision of the Senior HR Manager address employee relations issues, such as harassment allegations, work complaints, or other employee concerns.
- Maintain and update Human Resources documents, such as organizational charts, employee handbooks or directories, or performance evaluation forms.
- Confer with the Senior HR Manager and management to develop or implement personnel policies or procedures.
- Conduct exit interviews and ensure that necessary employment termination paperwork is completed.
HRIS Management
- Responsible for updating records in ADP Workforce Now
- Partner with ADP support to resolve timekeeping and leave management errors
- Provide Time & Attendance support to employees and managers
- Conduct ADP training with new hires and managers
- Manage New-Hire Set-Up in ADP
Payroll Support
- Audit ADP payroll records to ensure benefit deductions are processed effectively
- Generate and manually create 403b funding reports in accordance with payroll schedule
- Complete ACH electronic transfer forms for Finance
Benefits Administration
- Process qualifying event changes for all benefits
- Process new hire benefits enrollment and terminations
- Assist in reconciling benefits invoices to resolve any billing or enrollment discrepancies
Recruitment
- Pre-screen job applicants to obtain information on work history, training, education, or job skills.
- Perform searches for qualified job candidates, using sources such as computer databases, networking, Internet recruiting resources, media advertisements, job fairs, recruiting firms, or employee referrals.
- Advise management on organizing, preparing, or implementing recruiting or retention programs.
- Coordinate with outside staffing agencies to secure temporary employees, based on departmental needs.
- Post job announcements to appropriate job boards and announce to staff.
- Manage recruitment email inbox.
- Schedule interviews and communication with candidates.
- Draft offer letters for editing and review by the Senior HR Manager.
Customer Service
- Manage HR email inbox to provide timely and accurate responses to staff inquiries
- Engage with virtual and on-site employees to effectively resolve inquiries.
Requirements
- Bachelor’s Degree required and a minimum of 3 years full-cycle Human Resources support
- Experience with HRIS system (ADP) or ability to quickly learn and master database management system.
- Strong attention to detail
- Demonstrated ability to manage multiple, simultaneous assignments and set appropriate priorities
- Outstanding professionalism and interpersonal and communication skills
- Thorough knowledge and adept at using Microsoft Office applications and suites, including Word, PowerPoint, Excel and Outlook
- Serious commitment to providing excellent client service with high level of motivation
Benefits
Full complement of rich benefits. Hybrid remote.
