Human Resources Coordinator

Compensation: $27 - $28.50 an hour based on experience.

Hilton Santa Clara is seeking a HR Coordinator to join our great team and enjoy all the benefits of our exciting hotel environment located in the heart of Silicon Valley next to the San Francisco 49'ers Levis Stadium, Great America Amusement Park and Santa Clara Convention Center. The HR Coordinator is responsible for assisting the HR Director with administrative tasks involved with recruiting, hiring, terminations, benefits, data entry, minor preparation for payroll, workplace safety, recordkeeping, etc. Must have 1-2 years clerical experience in HR and have a working knowledge of word processing and spreadsheets in Windows. Must be able to work weekends occasionally.

JOB DUTIES:

• Responsible for assisting with recruiting process including scheduling interviews, conducting background/criminal checks, employment reference check and creating new hires files and occasionally attend job fairs.
• Responsible for the accurate entry of data into the HR software to include new hires, terminations, training information, benefits, etc.
• Assisting with record keeping and reports for new hires, terminations, benefit administration, worker’s compensation, safety, payroll, lockers, etc.
• Assist in benefit administration, enrollment and health and wellness programs.
• Assist in safety programs.
• Assist in the planning and execution of associate events.
• Assist in employee training programs.
• Assist in constructing newsletter and interdepartmental communication throughout the hotel.
• Responsible for clerical duties such as copying, filing, faxing, etc.
• Be familiar with the operating procedures of all other areas of the hotel, cooperating fully and in a friendly manner with those areas to assure customer satisfaction.
• Be a Team Player and encourage the teamwork attitude among staff.
• Attends department and inter-departmental meetings on the absence of HRD.
• Notify management of any pertinent information related to hotel, guests or employee activities.
• Be knowledgeable in all hotel emergency procedures.
• Ensures total guest satisfaction.
• Conducting safety inspections of the hotel.
• Responsible for updating bulletin boards and guest comment bulletin boards.
• Assist in performing locker checks.
• Follow supervisor’s instructions and performs other duties as directed or assigned.
• Assist in and be responsible for payroll documentation as follows:
  • Review daily payroll edits by 3 pm to insure all departments have reviewed their time punches and made any necessary corrections.
  • Ensure all payroll processing is accurate and timely.
  • Check to make sure all payroll edits have the necessary back-up.
  • Input sick, vacation and holiday or any misc. pay into payroll.
  • Balance and input earnings into payroll.
  • Input new hires into Payroll systems and payroll to include all information from PAFs and direct deposit, insurance, etc.
  • Balance deductions and payments to 3rd parties such as garnishments, 401k, medical insurance, etc.
  • Prepare paychecks to be distributed each payday.
  • Ensure all paychecks are accurate and signed off by associates during each payroll.
• Enters adjustments and deductions for team members, and manages payroll-related benefits such as vacation days.
• Ensures eligible team members enroll in benefit plans and communicates changes in plans; coordinates annual enrollment process.
• Manages team member benefit eligibility review process.
• Reconciles medical invoices and ensures timely payment.
• Initiates off-boarding process, including benefit termination.
• Ensures team member files and medical files contain required paperwork and are properly maintained and secured.
• Assists in the planning and organization of team member activities (i.e. team member of the month, picnic, etc.).

 JOB REQUIREMENTS:

• Ability to speak, read, write and give instructions in English. Bilingual Spanish a plus. 
• UKG experience preferred.
• Prior payroll experience REQUIRED.
• Ability to read, comprehend and write instructions, correspondence and memos.
• Human Resources and/or administrative experience preferred.
• Previous hotel industry experience preferred.
• Ability to manage time, be well organized, maintain concentration and think clearly.

The Hilton Santa Clara is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. If you need accommodation for any part of the application process because of a medical condition or disability, please call (408) 562-6714 or email Ngoc Diep at ngoc.diep@hiltonsantaclara.com to let us know the nature of your request.