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Form of workJob Description
Job Summary:
Provides administrative support and compliance to the Human Resources Department policies and procedures through effective communication and employee engagement.
Knowledge and Skills (Education):
Minimum 18-24 months experience related to defined job responsibilities or equivalent training
Strong working knowledge of Microsoft Office (Work, Excel, PowerPoint and Outlook)
Strong communication skills (oral and written)
Knowledge of HR best practices
Strong customer service skills
Strong organizational skills and ability to multi-task
Major Accountabilities:
Communicates with employees, supervisors, and managers to assist in identifying and resolving work issues and concerns through actively participating on the plant floor and other employee engagement exercises.
Processes and/or assists in time and attendance program
Assists in coordinating the Martinrea Orientation Model Program for all temporary and full-time employees, including but not limited to: creating new hire folders, preparing MOM folders, scoring applications, assisting with interviews, and completing the new hire checklist.
Completes the necessary administration to ensure employees are entered into the HR Systems accordingly.
Drives employee onboarding activities including but not limited to onboarding plans and job specific training plans (JSTP)
Assists with and maintains communication boards.
Assists HR Manager and HR Generalists with maintaining and updating job descriptions.
Assists in employee engagement events overseeing employee committees when applicable.
Maintains lobby during plant hours (open/close, 5S)
Assists employees and visitors with travel (ex: rental cars, travel app, hotel reservations)
Performs general clerical duties such as copying, scanning, and filing business documents
Empties application box and HR drop box daily, distributing paperwork accordingly
Lead and/or assists the Human Resource Department with the management of staffing forecasting, interview and hiring process of direct, indirect, and salary employees
Serve as the main point of contact for external temporary staffing agencies
Initiates and administrates pay raises and internal transfers into the HRIS Systems
Abides by and ensures compliance to all applicable codes and company policies including, but not limited to the following: health and safety, quality and environmental systems, human resource policies, and the Martinrea Employee Handbook
Working Conditions:
Predominantly in an office setting
May encounter light to moderate noise levels created by telephones, office machines, and light traffic while in office but higher noise levels when out on production floor approximately 20-30% of workday.
Back-up Duties:
Perform other duties as required
