Human Resources Coordinator

About Us:
CIBT is the leading global provider of immigration and visa services for corporations and individuals with over 1,600 expert immigration and visa professionals, attorneys and qualified migration consultants located in over 60 offices in 27 countries.
With thirty years of experience, CIBT is the primary service provider to 75% of Fortune 500 companies. CIBT offers a comprehensive suite of services under two primary brands: Newland Chase, a wholly owned subsidiary focused on global immigration strategy and advisory services for corporations worldwide and CIBTvisas, the market leader for business and other travel visa services for corporate and individual clients.
We commit to delivering a superior service experience to our clients on each and every engagement.
Position Overview:
We are seeking a Human Resources Coordinator to join our North America Human Resources team as they focus on enhancing the employee experience, building people-focused practices, and driving HR functional excellence.
Reporting to the Human Resources Director, Americas, this position is a champion of engagement and compliance that is responsible for managing duties including recordkeeping, onboarding, and HRIS administration.
The successful candidate is highly organized and detail-oriented; has strong communication skills; and will be familiar with best practices for HR and our employees but would be comfortable taking initiative to find solutions as needed.
As a Human Resources Coordinator, you will:

• Establish and maintain individual personnel files; Digitize existing physical documentation
• Utilize UKG as recordkeeping system; Enter data, upload documents, and conduct appropriate review and audits
• Assist in monitoring shared inboxes and respond to employee requests
• Welcome new employees to the organization by facilitating onboarding processes; Drive compliant and supportive offboarding processes
• Support payroll function by updating pay period summary, triaging relevant inquiries
• Participate in HR audits to ensure compliance with policies, procedures, and legal requirements
• Assist in the development, communication, and implementation of regional HR policies & procedures; Ensure compliance with company-wide HR policies and procedures
• May perform other responsibilities as assigned

Required Qualifications:

• Bachelor's degree strongly preferred
• Minimum 2 years of prior professional HR experience
• PHR or SHRM-CP certification a plus
• Prior professional experience with HRIS; experience with UKG/UltiPro a plus
• Superior attention to detail with a dedication to accuracy and efficiency
• Strong Microsoft Office skills (Word, Excel, Outlook, PowerPoint)
• Ability to effectively perform in a team environment
• Strong communication skills and a customer service-oriented approach
• Ability to perform work independently, effectively handle multiple priorities, and deliver to deadlines
• Ability to maintain confidentiality of information and documentation
• Understanding of federal/state/local legal requirements

Working Conditions and Location:

• McLean, VA (Hybrid).
• Duties will require use of phone and computer to interact with others in a professional environment.
• Office environment will have exposure to computer screens and related equipment.

EEOC
As part of our dedication to the diversity of our workforce, CIBT is committed to Equal Employment Opportunity without regard for race, color, national origin, ethnicity, gender, protected veteran status, disability, sexual orientation, gender identity, or religion.