- Assist HR Team with new hire onboarding and integration tasks including pre-employment paperwork, completing I-9 verifications, background checks and drug tests
- Audit new hire training reports (i.e. Employee Handbook, Anti-Harassment, Safety Program, and Cybersecurity) and track completion of other HR related processes
- Assist with preparation and coordination of HR training sessions
- Calendar management and expense reporting for HR team
- Manage calendars, schedule meetings/conference calls, prepare meeting agendas and compile meeting minutes.
- Maintain hard copy and electronic filing system (HRIS)
- Utilize the HRIS system to prepare correspondence, reports, and materials for publications and presentations
- Proactively track and follow up on assignments and provide status updates to multiple team members
- Organize and maintain the HR supply room and order supplies
- Perform other administrative duties including data entry, word processing, photocopying, mailing, scanning, filing, and note typing
- Other duties as assigned
- 3+ years of administrative experience providing team or group support; experience supporting an HR team strongly preferred
- Advanced proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Acrobat; prior experience with HRIS preferred
- Ability and willingness to learn new software applications
- Excels in managing and balancing multiple tasks/priorities in a fast-paced, deadline driven environment
- Excellent grammar and punctuation skills; editing and formatting experience
- Strong client service focus
- Collaborative and team-oriented
- Self-motivated with ability to work independently
- Visibility of work requires strong attention to detail, excellent organizational skills, and discretion with confidential information
- Ability to have a flexible schedule and willingness to adjust hours periodically to meet team and client needs; regular and reliable in-office attendance
Salary Range: