Human Resources Assistant - Part-Time

Tubman is seeking a Human Resources Assistant to perform administrative tasks and services to support effective and efficient operations of the agency’s Human Resources department. Primary responsibilities include ensuring smooth communication, and the prompt resolution of requests and questions. Must possess the ability to work interdependently, be a self-starter, and remain calm under pressure. This position is part-time 20 hours a week.

Why work for Tubman?

Tubman’s vision represents the future we want for our clients and the wider community; thriving people, healthy relationships, and peaceful communities. Our mission is to advance opportunities for change so that every person can experience safety, hope, and healing.

 Four strategic directions guide our work:

• Clients: Provide streamlined access to exceptional, relevant services.
• Community: Engage the community to take action.
• Culture: Invigorate organizational culture to lead with equity, wellbeing, and engagement.
• Capacity: Strengthen the agency’s infrastructure in order to better serve clients and the community.

Tubman’s philosophy is rooted in our inspiration and namesake, Harriet Tubman. Facing unrelenting adversities, Harriet Tubman encouraged others to simply "Keep going." Each year, Tubman offers safety, hope, and healing to over 16,500 people of all ages, genders, and cultural backgrounds who are facing violence, exploitation, homelessness, addiction or mental health challenges. Our culturally responsive services are rooted in decades of research, innovation, experience, and partnership.

Tubman offers a mission centered culture that values integrity, respect, innovation, partnership, and social justice. Our programs are strengths-based, client-centered, and rooted in hope. Our work environment focuses on flexibility, wellbeing, and work-life balance for all employees.

Tubman’s Commitment to Diversity and Equity

Tubman is fiercely committed to equity and inclusion. We are an affirming workplace that values people’s identities and multiple dimensions of diversity. Tubman is an Equal Opportunity Employer and strives to hire a workforce that reflects the people and communities we serve. Tubman believes that diversity, equity, and inclusion amongst our staff are vital to both our clients’ and the agency’s success. We strive to hire, develop, and retain the best people from a diverse pool of candidates. Black, Indigenous, and people of color, multilingual speakers, people of all gender identities, people with disabilities, and veterans are all encouraged to apply.

Responsibilities

• Assist with day to day operations of the HR functions and duties.
• Answer frequently asked questions from applicants and employees related to policies, benefits, hiring processes, etc. and refer more complex questions to appropriate senior-level HR staff or management.
• Operate in and maintain the integrity and confidentiality of human resource files and records.
• Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Provide clerical support to the HR department and work with other program leadership hiring new employees, which includes placing employment ads and job postings, reviewing applications, scheduling interviews, completing background and reference checks, generating letters of employment, promotions, and transfers.
• Maintain accurate and up-to-date human resource files, records, invoices, documentation as well as personnel tracking and HR record keeping (both electronic database and paper files) in compliance with laws, regulations, and policies.
• Act as a liaison between the agency and external benefit providers and vendors, which may include health, disability, and retirement plan providers.
• Provide operational support for onboarding new employees, off-boarding employees, distributing and collecting employee badges and office keys, coordinate with IT for computer and agency portal access and registration.
• Assist with planning and execution of special events such as benefits enrollment, agency-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Monitor Human Resources calendar and email, answer questions, and respond to requests in a timely manner.
• Perform other duties as assigned.

Required Skills/Abilities:

• Ability to foster an inclusive and responsive environment.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills with the ability to manage sensitive and confidential information and situations with tact, professionalism, and diplomacy.
• Excellent organizational skills and strong attention to detail.
• Proficient with or the ability to quickly learn human resource information system (HRIS), and similar computer applications.
• Proficient with Microsoft Office Suite or related software.

Education and Experience

• High School diploma or equivalent.
• HR-related degree preferred.
• 2+ years of prior related HR and/or office experience.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.

Compensation & Benefits 

The salary for the position is $23.00 per hour. Tubman provides a quality benefits package that includes a highly competitive paid-time off program, multiple health plan options, dental, short and long-term disability and life insurances, as well as other optional health and wellness insurances to meet diverse employee needs, and a 401(k) plan. Tubman is a qualified employer under the Public Service Student Loan Forgiveness Program. In addition, you will have multiple professional development and personal growth opportunities while at Tubman.

To apply:

Apply online or send resumes and cover letter to: jobs@tubman.org. Or Tubman Center East, Attn: HR 1725 Monastery Way, Maplewood, MN 55109.