Hr Manager & Operations Executive Assistant

Summary

Maranatha Christian Academy (MCA) is a private school serving Grades Pre-kindergarten through 12 in Brooklyn Park, MN.We are an influential school of collaborators, innovators, and explorers grounded in Christian faith empowering co-creators of tomorrow.

The HR Manager and Operations Executive Assistant will work with a collaborative team and is responsible for managing the human resources functions for the academy and assists and informs the school's Chief Business and Operations Officer (CBOO) of various non-academic operations.

Essential Duties and Responsibilities include the following, but other duties may be assigned.

• Manages the staffing process, interviewing, hiring, onboarding, and hiring documentation for the academy
• Maintains the academy's job descriptions and requests updates as staff turns over.
• Creates all job postings in HRIS, EdPost, Handshake, Simplicity, College Network
• Human Resources/Payroll Liaison with LWCC Human Resources/Payroll
• Big5, FACTS, and Time Clock Plus Manager for all MCA employees
• Manager of HRIS functions for MCA

- Data Entry, Tracking, Hiring, Document Distribution, Performance Tools, PTO, etc.

• PTO Manager in HRIS, Outlook, and Absence Management System
• Ensures all company HR policies are applied/followed consistently.
• Maintains the academy's organizational charts
• Prepare and maintain all hard copy personnel files.
• Manages, compiles, and distributes the Annual Intent to Return report to administration.
• Runs/sends payroll/ESST report from Absence Management Software to LW payroll for processing each payroll period.
• Requisition supplies, payments, building projects, memberships, furniture, fixtures, and equipment for the operation of the school via vendors and purchasing software.
• Submits operation requests for building and HVAC maintenance at the direction of the CBOO
• Manager, proofer, purchaser, and distributor of MCA's Staff & Faculty and Parent/Student manuals.
• Manager, proofer, purchaser, and distributor of Substitute Teachers' manual
• Manager, proofer, and distributor of Crisis Manual
• Performs audit of personnel files annually and ensures transcripts are obtained.
• Process, monitor, and record background checks per the 3-year cycle for the academy.
• Updates and prepares teaching agreements and letters of agreement templates, etc., in HRIS and sends/receives annually in collaboration with CBOO
• Prepares authorizations for payment of academic and athletic coach stipends and sends to payroll
• Prepare, collect, and track receipt of spiritual assessments (Fall, Spring)
• Serve as co-administrator for staff FACTS Security issues.
• Copier manager for supplies, service, and maintenance requests.
• Administrator of Frontline Absence Management Software

-Solve campus user problems, provide security rights, enters new substitutes and employees, emails access link & training videos

• Assist CBOO in following the records retention schedule

Administrative responsibilities

• Manage the CBOO calendar as needed
• Meet with CBSO to maintain communications and work cohesively to meet objectives.
• Prepare emails/memos on behalf of CBOO to non-instructional staff regarding schedules (i.e., summer vacation, holiday breaks, etc.); maintain and distribute
• Maintain MCA Email Distribution Lists via MCA's IT ticket system
• Account Manager for PDFFiller
• Update school forms for student absence, background check authorization, and admission visitor release.
• Other Forms Management (hardcopy) include student accident reports, spiritual assessments, and continuing education clock hour forms.
• Accreditation organizer with Head of School Executive Assistant
• Attend training at ICAA
• Set up document storage with IT for the accreditation cycle
• Other duties as assigned,

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Spiritual Characteristics

• Authentic Christ-followers who are spirit-led, displaying a genuine interest in pursuing spiritual growth
• Accomplished learners who are intelligent, wise, and discerning, being ever mindful of the Christian worldview
• Believers possessing self-awareness and integrity, willing to serve as role models to students seeking to live an abundant life of faith and love in the world without belonging to it

Professional Characteristics

• Passionate and enthusiastic about Christian education, their academic discipline, professional expertise, and personal scholarship, as well as about the Maranatha community as a whole
• Intentional about their quest for excellence as well as for continuous improvement in all things (and supportive of high, but not necessarily uniform, standards of performance appropriate to roles of peers, coaches, staff, administrators, and students)
• Highly responsive to parents

Personal Characteristics

• Hopeful, optimistic, and graceful in their relationships and interactions with peers, colleagues, students, and families
• Supportive, nurturing, mentoring, consistent, and empathetic mindset with respect to their professional relationships
• Effective and clear communicators as well as active listeners
• Servant leaders in heart and attitude

Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Education and/or Experience: Bachelor's degree in business administration or human resources or 3-5 years of equivalent experience.

Language Skills

Ability to read, analyze, and interpret financial reports and legal documents. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from administration, instructional staff, teachers, and students. Strong grammar, proofreading, and editorial skills.

Mathematical Skills

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Computer Skills

To perform this job successfully, an individual should have experience with HRIS software, database software, Internet software, and order processing systems. Intermediate skills are needed for spreadsheet software and word processing software.

Other Skills and Abilities

Critical and forward-thinking abilities; Identifies and resolves problems in a timely manner; Works well in group situations; Assesses own strengths and weaknesses and pursues training opportunities; Excellent customer service skills by responding promptly to requests for staff and current or prospective families; Focuses on solving conflict, not blaming; Maintains confidentiality; Remains open to others' ideas and tries new things; Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Balances team and individual responsibilities; Gives and welcomes feedback and uses it to improve performance; Seeks help when needed; Exhibits confidence in self and others; Looks for ways to improve and demonstrates accuracy and thoroughness. Shows respect and sensitivity for cultural differences; Promotes a harassment-free environment; Works with integrity and ethically; Upholds organizational values; Follows policies and procedures; Completes administrative tasks correctly and on time; Supports affirmative action and respects diversity; Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Prioritizes and plans work activities; Uses time efficiently;

Approaches others in a tactful manner; Reacts well under pressure; Uses equipment and materials properly; Adapts to changes in the work environment; Able to deal with frequent change, delays, or unexpected events; Is consistently at work and on time; Ensures work responsibilities are covered when absent; Responds to management direction; Volunteers readily; Generates suggestions for improving work.

Other Qualifications

Physical Demands

The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to walk and use hands. The employee is occasionally required to stand, reach with hands and arms, climb or balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and peripheral vision.

Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The noise level in the work environment is usually low to moderate.