Human Resources Assistant

SUMMARY:

The HR Assistant/ Recruiter duties involve a wide range of support activities inside our HR department, from coordinating meetings to maintaining our employee database to posting job ads, creating staffing strategies, and completing new staff onboarding. An important part of your role will be to act as the liaison between HR and employees, ensuring smooth communication and prompt resolution of requests and questions. You’ll also assist in creating policies, processes, and documents.

ESSENTIAL DUTIES AND RESPONSIBILITIES (include the following. Other duties may be assigned)

The preceding job description has been designed to indicate the general nature, essential duties & responsibilities of work performed by the HR Assistant/Recruiter. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications that are required of employees to do this job and is subject to change at any time as deemed necessary.

• Assist with day-to-day operations of the HR functions and duties
• Provide clerical and administrative support to Human Resources and Organization executives
• Demonstrates courtesy and politeness in dealing with clients, families, staff members, and contractors.
• Compile and update employee records (hard and soft copies)
• Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc)
• Responsible for contacting Home Care Aides and maintaining Home Care Aide compliance with requirements of current automobile insurance, driver’s license, PPD, and/or other essential responsibilities of the Home Care Aide position. Also in conjunction with this essential duty or expectation to either take off schedule or not schedule Home Care Aides who are out of compliance with VNA expected essential requirements
• Coordinate HR functions (meetings, training, surveys, etc) and take minutes
• Deal with employee requests regarding Human Resources issues, rules, and regulations
• Properly handle complaints and grievance procedures
• Screens resumes and selects qualified candidates.
• Performing reference checks
• Making recommendations to company Leadership and/or management staff & HR Manager
• Schedule and follow up on the interview process status
• Maintaining relationships with both internal and external clients to ensure staffing goals
• Communicating employer information and benefits during the screening process.
• Oversees orientation and onboarding of new employees
• Completes MA Fraud and Docket checks before employment
• Create a Human Resource folder for all new staff
• Staying current on the company’s organization structure, personnel policy, and federal and state laws regarding employment practices
• Serving as a liaison with area employment agencies, colleges, and industry associations
• Attends and participates in college job fairs, career fairs, and recruiting sessions as needed.
• Maintains active use and personal proficiency with computer and software programs specific to office communication and agency program management
• Maintains confidentiality in dealing with customers, vendors, clients, and patients. Complies with HIPAA regulations and agency policies related to HIPAA compliance.
• Acts as a backup to the Home Care Aide Scheduling services to ensure the health and safety of the clients and to meet contract requirement
• Performs other duties as assigned.

Skills/Qualifications:

• Associate’s Degree in Human Resources or related field required, with one year of experience in recruiting, bachelor preferred.
• Experience in the Human Resources department employee files and background checks.
• Fast computer typing skills
• Hands-on experience with an HRIS or HRMS
• Familiarity with Indeed and other recruiting software
• Basic knowledge of labor laws
• Excellent organizational skills
• Strong communications skills

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job:

• The employee must be able to handle high-stress situations on a day-to-day basis.
• The employee must be able to handle fast-paced situations on a day-to-day basis
• The employee must be able to make judgment decisions and communicate clearly
• The employee is frequently required to walk and sit
• The employee occasionally is required to stand and reach with hands and arms

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job:

• The employee is frequently exposed to wet and/or humid conditions and frequently exposed to outside weather conditions including poor driving conditions.
• The noise level in the work environment is usually minimal to moderate

Note: These statements are intended to describe the general nature and level of work involved in this job. It is not an exhaustive list of all responsibilities, duties, and skills required for this job.

Job Type: Full-time

Pay: From $19.00 per hour

Expected hours: No more than 40 per week

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Relocate:

• Abington, PA 19001: Relocate before starting work (Required)

Work Location: In person