Address
Form of workPosition Type:
Miscellaneous/Administrative Assistant
Date Posted:
11/17/2023
Location:
Administration Center
Date Available:
ASAP
Closing Date:
12/19/2023
Human Resources Assistant/Benefits Coordinator / Administration Center
12-month Contract / Excellent Benefit Package
Salary Package Commensurate w/experience
Rock Island-Milan School District 41
JOB DESCRIPTION
Human Resources Assistant/Benefits Coordinator
POSITION INFORMATION:
POSITION TITLE
Human Resources Assistant/Benefits Coordinator
DEPARTMENT
Human Resources
DATE CREATED/AMENDED
Amended/November 15, 2023
LOCATION
Administration Center
FULL-TIME/PART-TIME
Full-Time
APPOINTMENT TERM
260-Days
FLSA: EXEMPT or NON-EXEMPT
Non-Exempt
REPORTS TO: TITLE of POSITION SUPERVISOR
Assistant Superintendent of Human Resources/(ASHR)
OTHER INFORMATION
Non-Affiliate- $42,338.04-61,986
POSITION SUMMARY INFORMATION: Essential Duties and Requirement Details
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Position Summary:
Under the direction of the ASHR, performs diversified duties following established procedures in multiple areas of Human Resources. Administers the employee benefits programs and other related programs. Supports the day-to-day operations of all areas in the Human Resources department. Provides administrative support to the HR team. Apply appropriate benefit and employment laws as necessary.
Essential Functions and Responsibilities
Benefits:
Human Resources:
Evaluations and Events
General Clerical Support
Required Education
Preferred Education
Bachelor's Degree
Certifications Licenses:
N/A
Required Experience/Qualifications:
Required Knowledge, Skills, and Abilities
Preferred Qualifications:
Physical Demands:
The physical demands described represent those that require an employee to perform the essential functions of this job successfully-sitting most of the day. Lifting no more than 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Work Environment:
The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations
It may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually quiet.
Acknowledgements:
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor.
__________________________________________ ________________________
Supervisor/Manager Signature Date
___________________________________________ ________________________
Employee Signature Date
Miscellaneous/Administrative Assistant
Date Posted:
11/17/2023
Location:
Administration Center
Date Available:
ASAP
Closing Date:
12/19/2023
Human Resources Assistant/Benefits Coordinator / Administration Center
12-month Contract / Excellent Benefit Package
Salary Package Commensurate w/experience
Rock Island-Milan School District 41
JOB DESCRIPTION
Human Resources Assistant/Benefits Coordinator
POSITION INFORMATION:
POSITION TITLE
Human Resources Assistant/Benefits Coordinator
DEPARTMENT
Human Resources
DATE CREATED/AMENDED
Amended/November 15, 2023
LOCATION
Administration Center
FULL-TIME/PART-TIME
Full-Time
APPOINTMENT TERM
260-Days
FLSA: EXEMPT or NON-EXEMPT
Non-Exempt
REPORTS TO: TITLE of POSITION SUPERVISOR
Assistant Superintendent of Human Resources/(ASHR)
OTHER INFORMATION
Non-Affiliate- $42,338.04-61,986
POSITION SUMMARY INFORMATION: Essential Duties and Requirement Details
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Position Summary:
Under the direction of the ASHR, performs diversified duties following established procedures in multiple areas of Human Resources. Administers the employee benefits programs and other related programs. Supports the day-to-day operations of all areas in the Human Resources department. Provides administrative support to the HR team. Apply appropriate benefit and employment laws as necessary.
Essential Functions and Responsibilities
Benefits:
- Oversee the employee benefits programs (medical, dental, vision, life insurance, FLEX, COBRA, and Open Enrollment).
- Administers the Worker's Comp, FMLA, and retirement programs
- Manages the annual "Open Enrollment" process for the District employees.
- Ensures 1095s are sent out annually.
- Understand and apply benefit laws as necessary
- Resolves administrative insurance problems with the carrier representatives
- Verifies the calculation of the monthly premiums for all group insurance policies and maintains statistical data relative to premiums, claims, and costs.
- Manages the worker's comp, FMLA, and retirement programs
- Enroll employees with carriers and process life status changes.
- Oversees the Employee Assistance Program (EAP)
Human Resources:
- Assist the HR Team with files/records.
- Assist with the onboarding process for all new hires.
- Assists the HR department with room set up for training, interviews, and meetings
- Prepares communications correspondence for the HR team
- Creates requisitions and invoices for the HR department and contracts for services
- Contact person for the HR website
Evaluations and Events
- Supports the evaluation system
- Ensure 90-day evaluations are complete
- POC for HR events - Retirement Tea, New Administrator Welcome, Staff Institute Day
- Monitors the HR budget
- Finalizes/Collective Bargaining Agreements (CBAs)
General Clerical Support
- Provide administrative support by preparing the ASHR's and the HR team's agenda/schedule, meeting notes, and correspondence
- Prepare a variety of reports for the HR team
Required Education
- Associate degree or three years training or equivalent combination of education and experience
Preferred Education
Bachelor's Degree
Certifications Licenses:
N/A
Required Experience/Qualifications:
- Three years experience in Human Resources/benefits or related areas.
- Experience with various benefits programs and administration
- Must be able to communicate, both written and orally, with employees, members of the HR management team, and in group meetings.
- Stays up-to-date with HR/benefits trends and technology
Required Knowledge, Skills, and Abilities
- Applies excellent customer skills at all times
- knowledge of employee benefits programs
- Excellent organizational and time management skills
- Ability to multi-task in a fast-paced HR environment
- Knowledge of the essential Human Resources functional areas
- Understands and applies the appropriate benefit and employment laws.
- Ability to utilize innovative technology skills and knowledge to update current Human Resources policies, practices, and procedures.
- Knowledge of Google Suite and Microsoft Office Suite
Preferred Qualifications:
- Bachelor's degree
- In-depth knowledge of employee benefits programs and laws
- Knowledge of the essential functional areas of HR and employment laws
Physical Demands:
The physical demands described represent those that require an employee to perform the essential functions of this job successfully-sitting most of the day. Lifting no more than 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Work Environment:
The work environment characteristics described here represent those an employee encounters while performing the essential functions of this job. Reasonable accommodations
It may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually quiet.
Acknowledgements:
The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions and perform any other related duties as assigned by their supervisor.
__________________________________________ ________________________
Supervisor/Manager Signature Date
___________________________________________ ________________________
Employee Signature Date
