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Form of work
SalaryThe Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organization’s Human Resources department.
Duties/Responsibilities:
- Creates and maintains job requisitions in Paycom system, posting job openings on various online job boards and social media.
- Meet with department heads to determine gaps and hiring needs for the organization.
- Plans and/or attends job fairs to develop the employer brand and create a talent pool.
- Conducts or assists with new hire orientation.
- Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to manager.
- Ensures compliance with I-9 and eVerify requirements and maintains appropriate records.
- Maintains the integrity and confidentiality of human resource files, records, and documentation.
- Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
- May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
- Provides clerical support to the HR department, including assisting with VOEs, UI & Separation notices, monthly invoices, COBRA notification, etc.
- Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events or communications.
- Performs other duties as assigned.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information.
- Proven ability to prioritize and work through multiple projects within a timely manner.
- Self-motivated with ability to work independently as well as collaboratively in a team environment.
- Must be able to function and adapt to an ever-changing environment and priorities.
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
- Strong analytical critical thinking, organizational skills and attention to detail.
- Proficient with Microsoft Office Suite or related software.
- Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.
Education and Experience:
- HR Related degree preferred but will consider experience or an equivalent combination of education and experience sufficient to perform the essential functions of the job, as determined by the company.
- At least 1 year of related experience in a Human Resources support role.
- Understanding of employment laws (both federal and state).
- Experience with Paycom or similar payroll/HRIS system preferred.
- Proficiency with a variety of computer programs including MS Office (Excel, Word, PowerPoint, Sharepoint) including the ability to download payroll data into Excel to generate complex reports.
Physical Requirements:
- Regularly required to walk, sit, use hands and fingers to handle or feel objects, tools or controls; reach with hands and arms; and talk and hear
- Occasionally required to stand, climb, balance, and stoop, kneel, crouch or crawl
- Regularly lift and/or move up to ten (10) pounds and frequently lift and/or move up to twenty-five (25) pounds on occasion
- Specific vision abilities required including close vision, distance vision, peripheral vision, depth perception and ability to adjust focus
