Hr Specialist

Back to all Jobs HR Specialist (Open Positions: 1) Closes On: November 30, 2023 at 05:00 PM CST Location: City Hall, Pharr, TX 78577 Department: Human Resources Job Status: Full-Time Shift: 8:00 AM - 5:00 PM Days Worked: Mon., Tue., Wed., Thu., Fri. Hour Per Week: 40 Rate of Pay: $37,000.00 - $37,000.00 Status: Accepting and Reviewing Applications Apply Now JOB DESCRIPTION General Statement of Duties Under the general direction from the Human Resources Director and/or their designee, the Human Resources Specialist performs a variety of duties in support of the Human Resources Department. The individual provides administrative support in day-to-day human resource operations.

Performs a variety of duties in support of all Human Resources personnel functions and assists in major areas such as: hiring processes and onboarding, compensation/payroll, risk management and benefits. As an important part of our continuity plan, we are expanding our flexibility to respond to fluctuating workflows whilst fostering empathy and diversity by cross-train within all human resource divisions to include new hire/onboarding practices, payroll and risk management and benefits. Essential Functions Maintain regular, reliable, and prompt attendance, physically present to work.

Responds to inquiries for the Human Resources Department for employees and outside agencies Assists with employment application intake utilizing software and job postings Answers employees' questions about their pay stubs and payroll processes Assists in completing employment verifications Assists in interpreting established policies and procedures by: Conducting new hire orientation Help to provide training sessions on employee benefits/programs, policy changes, amendments, and procedures Maintains current knowledge of applicable federal, state and local regulations Assists with data entry into HRIS system(s) to process employee changes Data entry into e-verify, attorney general, retirement system, HRIS system, timekeeping system, wage garnishments, and other spreadsheets and reporting tools Change of name, address, contact information, benefits, etc. Assists in maintaining the city's benefits administration system which feeds to all our insurance carriers Assists in analyzing, preparing, and inputting payroll data Assists with records management and public information requests Ensure the timely filing of all personnel records Ensures public information requests pertaining to the department are completed in a timely manner Assists with reports Runs reports and compiles data Reviews reports for accuracy (i.e. work injury, payroll reports, new hires, benefit enrollment) Assists in coordinating special events and carrying out various human resources processes and programs as assigned.

Example: Open Enrollment / Health Fair Employee Recognition Programs Wellness and Safety Programs Job Fairs and training events Run errands on occasion Assists with preparing, mailing letters, memos, correspondence to city personnel, departments or external agencies Has daily interaction with other city personnel and the public in order to conduct city business Answer phone calls, greets customers, establish reason for calling and resolve issue or escalate by contacting appropriate person that can help the customer Assist with secretary duties in their absence Perform other duties as required Supervisory Responsibility This position has no supervisory responsibilities. Physical Demands Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, a personal computer, calculator, copier, and fax.

The noise level in this environment is usually quiet in an inside office setting. The employee must occasionally lift and/or move up to 20 pounds. Position Type/Expected Hours of Work This is a full-time, non-exempt position, with a 40-hour work week.

Incumbent must have the ability to work flexible hours including holidays, evenings, and weekends, if needed. Participation in city sponsored special events, trainings, or meetings may be required. Minimum Qualifications and Requirements A high school diploma /GED or Associates degree (A.A.) or equivalent from two-year college or technical school or one or more years of related experience and/or training; or equivalent combination of education and experience.

Proficient on computer software: Microsoft Suite (Excel, Word, and Power Point). Requires the incumbent to hold current valid class "C" driver's license from the Texas Department of Public Safety with a satisfactory driving record. Bilingual English/Spanish Preferred.

Must pass drug screening and background check. Knowledge, Skills and Abilities Knowledge - Knowledge of administrative and clerical procedures. Knowledge of human resources principles and coordination of people and resources.

Knowledge of principles and procedures for personnel recruitment selection, training, compensation and benefits, labor relations and negotiations, and personnel information systems. Knowledge of municipal operations preferred. Skills - Understanding written sentences and paragraphs in work related documents.

Giving full attention to what others are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Understanding the implication of new information for both current and future problem solving and decision-making. Abilities - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g.

patterns of numbers, letters, words, pictures, mathematical operations). The ability to listen to and understand information and ideas presented through spoken words and sentences. The ability to read and understand information and ideas presented in writing and the ability to understand the speech of others.

Must have ability to follow complex oral and written instructions. Troubleshoot using proactive strategies to problem solving. Ability to perform complex data recording/ recordkeeping operations, complex mathematical manipulations, and possess a positive attitude toward fellow employees and officials.

Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. The City focuses on identifying candidates who are customer oriented and committed to public service to create a culture that is committed to diversity.

Backgrounds As part of our hiring procedures, you must successfully pass a background check. Please complete the required forms and upload them with your application. Failure to do so, may cause your application to be rejected.

Background forms 2022 Disclaimer AAP/EEO Statement The City of Pharr is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act (ADA) and the Americans with Disabilities Act Amendment Act (ADAAA) the City of Pharr will provide reasonable accommodations, upon reasonable request, to qualified individuals with disabilities and encourages both prospective employees and incumbents to discuss potential accommodations with the employer.