Hr & Operations Coordinator

Cooper Holdings, Inc. is looking to hire an HR & Operations Coordinator. This position will report to the Vice President of HR & Operations and will assist in a wide variety of HR & Operations related tasks.
Responsibilities:
Benefits/HR:

• Process benefit carrier payments monthly, update and reconcile monthly benefit statements against payroll data.
• Research and assist with solving file and transfer feed issues with benefit carriers.
• Manage drafting offer letters & new hire packets & all new hire paperwork.
• Manage onboarding & offboarding checklists, will work with hiring managers, internal teams across the agency and Cooper Holdings departments to complete the process.
• Process and manage background screenings and results, along with occasional DOT employment screenings, certain client background check compliance when necessary.
• Process E-verify, GA New Hire, complete I9 verifications and keep all important employee documents organized.
• Assist VP, HR & Operations in HR data entry (NetSuite), updating employee records, benefits, creating customized reports, general tasks and record upkeep.
• Assist in tracking and managing employee additional resource requests for temporary employees & field manager requests.
• Manage & help assist in required audits and annual reporting, i.e. EE01 reporting, ACA reporting, 401K audits.
• Maintain, organize, and keep files secure while handling sensitive information. This may include processing, scanning, copying, and filing internal documents.
• Coordinate and lead first day experience for new hire alongside management and VP, HR & Operations.
• Recruiting: Post new job openings. Assist in drafting job descriptions. Manage & schedule candidate interviews. Coordinate between hiring team and potential candidates, send meeting requests, respond to candidate inquiries.
• Manage and review candidate applications for internal open positions in company applicant tracking system.

Operations:

• Assist VP HR & Operations in organizing & executing company events and employment engagement initiatives.
• Oversee & coordinate new hire equipment needs and work with internal IT to ensure proper first day set up.
• Manage ordering necessary building supplies as needed and managing building vendors and internal janitorial services, building improvements/repairs.
• Point of contact for office building. Manage day to day issues. Submit tickets to building engineer.
• Provide on-site technical support for key fob/bldg. access, phones, meeting rooms, building technology and equipment including but not limited to; Media Wall, Zoom Rooms, TVs, Copiers.
• Manage distributing mail/ package notifications.
• Maintain pantries and common areas.

Requirements:

• 2 year or 4 year degree college degree.
• An strong eye for detail and extremely organized.
• Solution based mindset and a real “go getter”! 
• Strong Microsoft Office skills, including advanced proficiency in Excel.
• Teachable/approachable with good attitude.
• High degree of professionalism with the ability to deal with highly confidential and sensitive information.
• Strong interpersonal (verbal and written) communication skills.
• Ability to communicate with various levels of employees and management.
• Decision-making, critical thinking and analytical skills.
• Organizational, multi-tasking and prioritizing skills.
• Ability to work with minimal supervision.

Cooper Holdings, Inc. is an equal opportunity employer that is committed to diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, national origin, disability status, protected veterans status, or any other characteristic protected by federal, state, or local laws, and will not be discriminated against on the basis of disability.
 

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