Hr Admin Operator 4

Talent Acquisition Specialist
Description:
We have a unique opportunity for a Talent Acquisition Specialist, to join Varian Medical Systems. The successful candidate will join our global talent acquisition team to support Talent Acquisition.
The successful candidate will support our recruiting process while partnering closely with our Talent Acquisition leaders, recruiters, hiring managers & interview teams, and Global People Connect Team to facilitate our hiring process and great candidate experiences.
Remote role in Eastern time zone, preferably based in state of GA.
As a Talent Acquisition Specialist you may focus your efforts in a certain specialty area as well general support: i.e. offer process, Interview process, sourcing, data, early career recruitment, etc.
Responsibilities:
Facilitate and coordinate support for recruiters, candidates, and hiring managers in the recruiting process
Facilitate the offer process in partnership with recruiters from start to finish
Administer offer letter delivery to new employees
Support and maintain a knowledge base used in execution of process to include process and sub process maps, inventory of content used for offer letters, regular audit and update cadence, stakeholders, etc.
Generate reports related to your work at a defined cadence
Work in an applicant tracking system to support administrative recruiting functions, track new hires, and retrieve data
Interface and communicate with candidates, recruiters, and hiring teams throughout the hiring process
Conduct new employee onboarding check-in (on Palo Alto campus) every other Tuesday*
Gather and analyze data with useful HR metrics, like time to hire
Assist talent acquisition in recruitment processes and coordination as needed
Requirements:
Proven experience as an HR Assistant, recruiting coordinator or similar role
Strong knowledge and experience with offer process and offer letter content
Ability to prioritize and manage multiple tasks with deadlines
Adhere to laws, rules, and personal data privacy regulations
Polished and professional presentation and communication; capable of communicating complex content in a succinct manner in-person, over the phone, video, and through written correspondence
Ability to guide processes to closure
Aptitude in problem-solving
Preferred Qualifications:
Bachelor's degree preferred
2+ years of experience in an HR Assistant or recruiting coordination role
Work Day or ATS system experience
Experience using Service Now is a plus
Passion for HR/Recruiting methods and processes