Address
Form of workSalary: $20.00 - $24.00 Hourly
Location : Santa Clarita, CA
Job Type: Part-time/Temporary/Seasonal
Job Number: 2023-12
Department: Human Resources and Library Services
Division: Human Resources
Opening Date: 12/05/2023
Closing Date: Continuous
Description/Duties & Responsibilities
The City is recruiting for a part-time employee to provide administrative support to the Human Resources division, focusing on recruitment and onboarding processes. This position is based out of City Hall and is expected to work an estimated 20 to 30 hours per week (schedule is flexible).
DUTIES AND RESPONSIBILITIES:
• Provides administrative support to human resources, assisting with the recruitment and onboarding process for regular and part-time, seasonal, and temporary PTS recruitments
• Screens employment applications for skills and experience
• Creates and breaks down interview packets and assembles virtual interview packets
• Creates and maintains recruitment and personnel files
• Conducts I-9 e-verifications for new hires and manages Nixle and DMV Employer Pull-Notice Program enrollments, ensuring accurate and timely processing; assists with tracking and monitoring a number of logs and databases
• Prepares health authorizations for pre-employment physicals and drug screens
• Collaborates with team to route Personnel Action Forms (PAFs) and assists with payroll data entry as needed
• Provides exceptional customer service, including answering incoming phone calls for the division and assisting the public; follows up with candidates and hiring managers as directed
• Drafts internal written communications, including emails, letters, and announcements
• Assists in outreach efforts for open positions, including identification of sources for advertising and posting of vacancies
• Assists with NeoGov online applicant management system, including setting up new users and updating agency, classification, and salary information
• Assists with administering technical and written exams for candidates
• Researches and compiles information as needed
• Provides additional clerical support as needed
Education and Experience
• High School Diploma or GED equivalent
• Minimum of two years of experience providing exceptional administrative support within a fast-paced, professional environment
• Human Resources experience highly desirable
• Any combination of education and experience that has provided the knowledge, skills, and abilities necessary will be considered
Knowledge and Abilities
• General understanding of human resources administration and the ability to provide support of recruitment and onboarding
• Demonstrates a reliable and responsible work ethic and patience and resiliency during times of stress and changing priorities, and has a proactive, can-do attitude
• Strong communication and listening skills and the ability to communicate verbally and in writing clearly, concisely, and effectively
• Strong organizational skills while handling a heavy workload and organizing time and resources efficiently; proactive follow up with employees, managers, and other Human Resources staff to communicate status updates, keep stakeholders informed, and move processes forward
• Exceptional attention to detail and ability to maintain extensive and accurate records and ensure work is thorough and professional
• Exceptional customer service skills and the ability to effectively respond to and address public and employee questions, identify issues, and share ideas
• Strong computer skills and the ability to use Microsoft Excel to track information; Microsoft Word to prepare memos and letters; Microsoft Outlook to communicate with staff and manage deadlines; and third-party databases to accurately update information
• Strong interpersonal skills and the ability to develop and maintain effective working relationships with employees, managers, and the public
• Ability to maintain confidentiality, exercise professional judgment, and conduct oneself ethically
• Reliable team player and the ability to work independently as well as collaborate as part of a larger recruitment team and division
• The ability to lift, drag, and push files, paper, and documents weighing up to 25 pounds
Additional Information
An online completed City application form is required to apply for this position. All employment information must be provided on the application. Providing a resume is not a substitute for completing this section of the application. Applications left incomplete, or with a reference to attachments may be rejected. The selection process will include one or more of the following: written exam, technical knowledge assessment, writing skill assessment, and/or oral interviews that may be conducted in person and/or via video conferencing. Applicants that meet minimum qualifications and are selected for interviews will be required to disclose information regarding criminal convictions. If you require special accommodations to participate in the application/selection process, please notify Human Resources for assistance.
All offers of employment with the City of Santa Clarita are made contingent upon receipt of proof of legal right to work in the United States and Department of Justice fingerprinting. Criminal offender information will be reviewed on an ongoing basis. The City uses the E-Verify program to electronically confirm work authorization of newly hired employees.
As a City of Santa Clarita public employee, you may be called upon to work as a Disaster Service Worker (DSW) in the event of an emergency (in accordance with Government Code §§ 3100-3109). Before entering upon the duties of employment, all public employees, except those excluded by law, take and subscribe to an oath or affirmation set forth in the California Constitution, declaring them to be Disaster Service Workers in time of need.
In addition, part-time, temporary, and seasonal (PTS) employees may be required to participate in the DMV Employer Pull-Notice Program. This program authorizes the City to receive a driver record report upon enrollment and during employment.
Part-time, temporary, and seasonal (PTS) workers are at-will. Generally, PTS employees are limited to no more than 999 hours.
The City of Santa Clarita is an Equal Opportunity Employer.
APPLICATION DEADLINE:
This recruitment will remain open until filled with a first review date of Thursday, December 14, 2023.
Part-time, temporary, seasonal employees are not eligible for benefits and must participate in ICMA-RC (deferred compensation as a replacement for Social Security).
01
Do you possess a high school diploma or GED equivalent? (Proof will be required prior to job offer.)
02
Do you have a minimum of two years of experience providing exceptional administrative support within a fast-paced, professional environment? If yes, please describe in detail.
03
Do you have experience working in Human Resources? If yes, please describe your experience.
04
What is your availability Monday through Friday during the hours of 7:30 a.m. to 5:30 p.m.?
05
What interests you most about this position?
Required Question
Location : Santa Clarita, CA
Job Type: Part-time/Temporary/Seasonal
Job Number: 2023-12
Department: Human Resources and Library Services
Division: Human Resources
Opening Date: 12/05/2023
Closing Date: Continuous
Description/Duties & Responsibilities
The City is recruiting for a part-time employee to provide administrative support to the Human Resources division, focusing on recruitment and onboarding processes. This position is based out of City Hall and is expected to work an estimated 20 to 30 hours per week (schedule is flexible).
DUTIES AND RESPONSIBILITIES:
• Provides administrative support to human resources, assisting with the recruitment and onboarding process for regular and part-time, seasonal, and temporary PTS recruitments
• Screens employment applications for skills and experience
• Creates and breaks down interview packets and assembles virtual interview packets
• Creates and maintains recruitment and personnel files
• Conducts I-9 e-verifications for new hires and manages Nixle and DMV Employer Pull-Notice Program enrollments, ensuring accurate and timely processing; assists with tracking and monitoring a number of logs and databases
• Prepares health authorizations for pre-employment physicals and drug screens
• Collaborates with team to route Personnel Action Forms (PAFs) and assists with payroll data entry as needed
• Provides exceptional customer service, including answering incoming phone calls for the division and assisting the public; follows up with candidates and hiring managers as directed
• Drafts internal written communications, including emails, letters, and announcements
• Assists in outreach efforts for open positions, including identification of sources for advertising and posting of vacancies
• Assists with NeoGov online applicant management system, including setting up new users and updating agency, classification, and salary information
• Assists with administering technical and written exams for candidates
• Researches and compiles information as needed
• Provides additional clerical support as needed
Education and Experience
• High School Diploma or GED equivalent
• Minimum of two years of experience providing exceptional administrative support within a fast-paced, professional environment
• Human Resources experience highly desirable
• Any combination of education and experience that has provided the knowledge, skills, and abilities necessary will be considered
Knowledge and Abilities
• General understanding of human resources administration and the ability to provide support of recruitment and onboarding
• Demonstrates a reliable and responsible work ethic and patience and resiliency during times of stress and changing priorities, and has a proactive, can-do attitude
• Strong communication and listening skills and the ability to communicate verbally and in writing clearly, concisely, and effectively
• Strong organizational skills while handling a heavy workload and organizing time and resources efficiently; proactive follow up with employees, managers, and other Human Resources staff to communicate status updates, keep stakeholders informed, and move processes forward
• Exceptional attention to detail and ability to maintain extensive and accurate records and ensure work is thorough and professional
• Exceptional customer service skills and the ability to effectively respond to and address public and employee questions, identify issues, and share ideas
• Strong computer skills and the ability to use Microsoft Excel to track information; Microsoft Word to prepare memos and letters; Microsoft Outlook to communicate with staff and manage deadlines; and third-party databases to accurately update information
• Strong interpersonal skills and the ability to develop and maintain effective working relationships with employees, managers, and the public
• Ability to maintain confidentiality, exercise professional judgment, and conduct oneself ethically
• Reliable team player and the ability to work independently as well as collaborate as part of a larger recruitment team and division
• The ability to lift, drag, and push files, paper, and documents weighing up to 25 pounds
Additional Information
An online completed City application form is required to apply for this position. All employment information must be provided on the application. Providing a resume is not a substitute for completing this section of the application. Applications left incomplete, or with a reference to attachments may be rejected. The selection process will include one or more of the following: written exam, technical knowledge assessment, writing skill assessment, and/or oral interviews that may be conducted in person and/or via video conferencing. Applicants that meet minimum qualifications and are selected for interviews will be required to disclose information regarding criminal convictions. If you require special accommodations to participate in the application/selection process, please notify Human Resources for assistance.
All offers of employment with the City of Santa Clarita are made contingent upon receipt of proof of legal right to work in the United States and Department of Justice fingerprinting. Criminal offender information will be reviewed on an ongoing basis. The City uses the E-Verify program to electronically confirm work authorization of newly hired employees.
As a City of Santa Clarita public employee, you may be called upon to work as a Disaster Service Worker (DSW) in the event of an emergency (in accordance with Government Code §§ 3100-3109). Before entering upon the duties of employment, all public employees, except those excluded by law, take and subscribe to an oath or affirmation set forth in the California Constitution, declaring them to be Disaster Service Workers in time of need.
In addition, part-time, temporary, and seasonal (PTS) employees may be required to participate in the DMV Employer Pull-Notice Program. This program authorizes the City to receive a driver record report upon enrollment and during employment.
Part-time, temporary, and seasonal (PTS) workers are at-will. Generally, PTS employees are limited to no more than 999 hours.
The City of Santa Clarita is an Equal Opportunity Employer.
APPLICATION DEADLINE:
This recruitment will remain open until filled with a first review date of Thursday, December 14, 2023.
Part-time, temporary, seasonal employees are not eligible for benefits and must participate in ICMA-RC (deferred compensation as a replacement for Social Security).
01
Do you possess a high school diploma or GED equivalent? (Proof will be required prior to job offer.)
02
Do you have a minimum of two years of experience providing exceptional administrative support within a fast-paced, professional environment? If yes, please describe in detail.
03
Do you have experience working in Human Resources? If yes, please describe your experience.
04
What is your availability Monday through Friday during the hours of 7:30 a.m. to 5:30 p.m.?
05
What interests you most about this position?
Required Question
