Hr/Office Assistant

Who you are

You are a professional ready to make a significant impact as a key contributor to our fast growing team. The position will be supporting the entire recruitment process and efficiently managing various Administrative tasks. You must be dedicated to ensuring a positive experience for candidates and current employees through an employee-centric approach. With strong organizational, time management, and prioritization skills, you will ensure smooth operations and effective task management. This position is a part-time in office position 3 days a week.

Responsibilities

• Supports HR Director throughout the entire recruitment process, including talent sourcing, reviewing resumes, conducting phone screenings, coordinating interviews, and ensuring a positive candidate experience.
• Handle all HR Administrative tasks for onboarding, and new-hire orientations including data entry and collection of all other required documentation
• Managing IT administrative tasks, maintaining and tracking tech equipment in stock (laptops, USBs, monitors, keyboards), and distributing them to new and current employees as needed, in collaboration with the IT team.
• Supports HR Director in managing and monitoring leave requests by collecting and ensuring the submission of all relevant documents. Manages tasks related to unemployment, workers' compensation, and other associated requests.
• Employee experience: apply innovative, employee-centric approaches to positively affect employee engagement; create a positive employee experience, from onboarding, planning company events, happy hours, gifts, celebrations, and cultural activities.
• Oversee office management responsibilities, including coordinating maintenance requests, collecting and submitting necessary documentation, managing weekly groceries, ordering and tracking office supplies, overseeing mail, travel coordination and ensuring the ongoing smooth operation of all administrative needs.
• Facilitating event coordination for trade show events, which involves managing vendor coordination, ordering necessary supplies, handling registration processes, overseeing shipments, and ensuring the seamless execution of all essential functions.

Hiring process with us:

At Workiz, we aim to complete our hiring processes at lightning speed, keeping the time between when we receive your CV until you (hopefully) sign with us super short, communicative, and transparent.

Why You’ll Love Being a Worker

• You’ll actually love the product you work with and the people too:)
• Excellent benefits
• Team players. Rockstars without the ego. Fast learners that work hard and get S*** done.
• There is no such thing as a bad idea
• ​​You can grow your career in any direction you choose
• Diversity isn’t just a buzzword
• We know how to have fun! Join our surf club, ping pong tournaments, and other spontaneous activities. Oh, and we throw some killer parties.
• We build our people up. Every team member is treated as a long-term investment and we recognize the value in always nurturing and training them so they can go above and beyond in their skills and job duties.

Compensation

• Market-level compensation based on experience $25.00 to $30.00 per hour

Ideally, we’re looking for:

• Associates or higher degree in Human Resources or related field preferred
• Minimum of 2 years work experience providing Administrative/Office Management support plus at least 1 year of experience as an HR Assistant with exposure to high volume of recruitment a must
• Experience planning programs and projects in employee experience,
• Effective HR administration and People Management Skills
• Excellent verbal and written communication skills
• Highly organized, reliable self-starter with a “can do” attitude and a flexible approach
• Good tech stack: Worked on any HR or ATS platform, Google Drive, Canva, and related business and communication tools

These would also be nice:

• Exposure to labor law and employment equity regulations preferred
• A team player who works cross functionally, acts with a sense of urgency and adapts to a fast-paced and ever-changing environment
• A team player who works well under pressure and meets tight deadlines
• Great attention to detail!