Office Assistant/Hr Assistant

About Unruly Agency:

Unruly Agency is a leader in digital innovation and social media strategy, known for our expertise in enhancing the digital presence of influencers, celebrities, music artists, reality TV personalities, and professional athletes. Situated in the vibrant heart of Los Angeles, we are committed to propelling our high-profile clients to new heights by focusing on audience engagement and strategic monetization across various social media platforms.

Job Summary:

We are looking for a dynamic and versatile Office Assistant/HR Assistant to join the Unruly Agency team. This position is ideal for someone who is highly organized, enjoys working in a creative and fast-paced environment, and has a passion for the dynamic world of social media and entertainment. The role requires a balance of administrative proficiency and a foundational understanding of HR practices, ensuring the smooth operation of our office and supporting our human resources initiatives.

Key Responsibilities:

Office Assistant Duties

• Manage routine office tasks such as photocopying, faxing, mail distribution, and filing, ensuring efficiency and organization.
• Maintain and organize records for staff, office amenities, and company assets.
• Monitoring office supplies and equipment and ordering office equipment required.
• Oversee office operations and procedures, including managing building and parking access cards, and handling building forms and other operational requirements.
• Maintain records for staff, office space, and company assets.
• Utilize Microsoft Office Suite to create and modify documents, presentations, and reports.
• Implement an effective filing system for both paper and electronic documents, maintaining confidentiality.
• Assist in the preparation and coordination of reports and office meetings.
• Liaise with the IT department to resolve technical issues, set up new employees' workstations, and manage equipment inventory
• Provide general support to team members, including handling calls, correspondence, and scheduling.

HR Assistant Duties:

• Support the HR department in day-to-day operational tasks.
• Provide administrative assistance to HR executives, including document preparation and record-keeping.
• Maintain and update employee records accurately.
• Assist in the organization of HR projects (meetings, training, surveys) and document proceedings.
• Respond to internal HR inquiries and provide information regarding HR policies and procedures.
• Aid in payroll preparation by collecting relevant employee information.
• Assist with the onboarding process for new hires, including preparing welcome packages, setting up workstations, and coordinating orientation schedules.
• Support the offboarding process for exiting employees, ensuring a smooth transition and handling necessary documentation.
• Support recruitment efforts by assisting with job postings, filtering applications, and scheduling interviews with hiring managers.

Requirements:

• Experience in administrative roles, preferably within a fast-paced or social media/entertainment-related environment.
• Experience with Apple business management software.
• Familiarity with office management procedures and basic HR practices.
• Proficiency in Microsoft Office (particularly Excel and PowerPoint).
• Excellent organizational and time management skills, with a keen attention to detail.
• Strong communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information.
• Ability to multitask and work independently.
• High School diploma required; additional qualifications in Administration or Human Resources is a plus.

What We Offer:

• Health, dental, and vision insurance.
• 401(k) plan.
• Generous vacation policy and paid holidays.
• Professional development opportunities in a fast-growing company.
• A dynamic, creative, and supportive team environment.

How to Apply:

Please send your resume and a cover letter detailing your interest and fit for the role to Indeed. We appreciate all applications, but only those candidates selected for an interview will be contacted.

Unruly Agency is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Job Types: Full-time, Part-time

Pay: $20.00 - $22.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 4 hour shift
• 8 hour shift
• Monday to Friday

Work Location: In person