Hr Generalist

SUMMARY:

NWIRP seeks a full-time HR Generalist to help run the daily administrative function of the HR department including, but not limited to, benefits, leaves, onboarding processes, HR system administration, recruiting support, and explaining and ensuring compliance with organization policies and practices.

The anticipated hours of work are Monday - Friday, 9:00 am - 5:00 pm, with a 30-60 minute unpaid lunch break. Under NWIRP's current COVID policies, new staff members must provide proof of COVID-19 vaccination (unless eligible for an exemption). Staff may choose to wear a face mask in the workplace, but it is not currently required. At the time of this posting, NWIRP is operating in a hybrid model, and some in-office work will be expected of this position (at least two full days per week).

We welcome candidates with an interest in working from any of our four offices in Granger, Seattle Tacoma, and Wenatchee. This role will support our other offices remotely and may travel to other NWIRP offices as needed. A valid driver's license will be required to meet these expectations.

BENEFITS AND COMPENSATION:

This is a non-exempt, hourly position, with a base salary dependent on experience. For example, 5 years of directly relevant experience corresponds to an annual salary of $72,240.15 ($39.69 per hour), and an annual salary of $77,950.77 ($42.83 per hour) is based on 10 years of directly relevant experience. Per the current Collective Bargaining Agreement, the minimum, possible annual salary for this position is $66,531.38 ($36.55 per hour) for no years of experience to a maximum of $113,226.14 ($62.21 per hour) based on at least 40 years of experience. We seek a generalist with at least 5 years of experience.

NWIRP is proud to be a unionized employer, and this full-time position is covered by NWIRP's Collective Bargaining Agreement (CBA). NWIRP offers a generous benefits package, which currently includes:

• Fully paid health, vision & dental plans for individual employee coverage, with employer-funded HRA and HSA options
• Employer pays 50% of premiums for dependent coverage
• Health Care and Dependent Care FSA accounts
• Automatic, Employer contribution of 3% to 403(b) retirement plan
• Generous paid vacation (16 days during your first year)
• Generous paid health-related leave (12 days per year)
• 12 weeks of paid parental leave after 6 months of employment, plus the ability to extend with state paid leave
• 14 paid Holidays with the ability to float 5 holidays
• Employer-paid disability/life/AD&D coverage; Long-term care insurance
• 4 weeks of paid sabbatical after every five years of employment at NWIRP
• Eligibility to earn compensatory time
• Opportunities for paid professional development
• For eligible new hires, a relocation bonus

NWIRP is also an eligible employer under the Federal Public Service Loan Forgiveness program.

COMMITMENT TO INCLUSIVITY, EQUITY AND REPRESENTATION:

NWIRP is an equal opportunity employer committed to having a diverse staff, board, and volunteer base reflective of the communities we serve and that enhances our ability to create a vibrant environment where all members of the NWIRP community thrive. We strongly encourage applications from individuals who identify as Black, Indigenous, People of Color (BIPOC), immigrants (including people who were formerly detained, undocumented, or who have navigated the immigration legal system), women, people with disabilities, members of the LGBTQ+ community, and individuals with diverse cultural backgrounds and language abilities.

NWIRP is committed to providing a work environment free from discrimination and harassment. NWIRP does not discriminate on the basis of class, race, color, sex, marital status, sexual orientation, gender identity, veteran status, political ideology, age, creed, religion, ancestry, national origin, or the presence of any sensory, mental, or physical disability. NWIRP will provide reasonable accommodations upon request for candidates taking part in all aspects of the selection process. Please contact HR@nwirp.org.

RESPONSIBILITIES:

In collaboration with the HR Director, the HR Generalist will be responsible for the following:

Recruitment and Onboarding:

• Manage and update job postings, partnering with hiring managers;
• Monitor job applications and assist with applicant communications;
• Identify and participate in hiring events, virtually and in-person, with a focus on historically excluded and marginalized groups;
• Facilitate a smooth hiring process for both the hiring team and job applicants;
• Assist with new hire onboarding communications;
• Create and maintain employee records in the HRIS;
• Conduct new hire orientations, including I-9 verifications and training on the HRIS, benefits and timekeeping.

Payroll Support:

• Partner closely with the Finance team to verify bi-weekly timesheets, and check time-off and overtime requests as part of payroll preparation;
• Update employee information including base salaries, step levels, and supervisors in our HRIS as needed;
• Coordinate with the Staff Accountant and HR Director to ensure payroll submission deadlines are met;
• Upload post-payroll reports to various vendors.

HR Administration:

• Answer inquiries from applicants, employees and supervisors, across a broad range of subjects, including recruitment, benefits, use of the HRIS, the Collective Bargaining Agreement, and organizational procedures- partnering with other teams and/or referring sensitive matters to senior management, as needed;
• Assist with benefits administration-including Open Enrollment, 403b administration, and updating a Benefits & Resources intranet page;
• Assist with the collection and updating of HR-related data and reports;
• Represent HR in staff meetings, as needed;
• Assist with ad hoc projects and perform other tasks as assigned by supervisory staff.

Physical demands: While performing the duties of this job, the employee is regularly required to sit, stand and walk; use hands to finger, handle, or feel; reach with hands and arms; talk and hear; utilize a phone, computer, keyboard, pen and paper. Occasional work on evening and weekend hours. Travel may be required. Travel reimbursements apply.

SKILLS AND QUALIFICATIONS:

• Demonstrated commitment to advancing and defending the rights of immigrants and willingness to support NWIRP's mission, vision, and values;
• Commitment to creating a welcoming and professional, inclusive environment for staff and clients;
• Experience in an HR Generalist role or equivalent;
• Ability to act with integrity, professionalism, and confidentiality;
• Strong time management skills with a proven ability to meet deadlines and to prioritize tasks appropriately;
• Excellent attention to detail and dependable follow through;
• Excellent verbal and written communication skills;
• Strong analytical and problem-solving skills;
• Familiarity with Federal and state employment-related laws and regulations;
• Experience with an HRIS;
• Proficiency in use of web-based software, Microsoft Office applications, including Word and Excel, and web peer-to-peer communication platforms.

Preferred Qualifications (Not Required):

• HR experience in a unionized and/or nonprofit workplace;
• 5 years of experience in HR administration;
• Familiarity with G-suite tools like Google Docs, Google Sheets, and Gmail;
• Experience with payroll;
• Familiarity with UKG, or similar, HR system;
• SHRM-CP.

REPORTS TO:

HR Director

TO APPLY:

You will need to upload a single file document including your cover letter, resume, and list of three (3) references via our careers page: https://secure3.entertimeonline.com/ta/90199.careers?CareersSearch. For your cover letter, describe how your skills and experience make you a good fit for this role. Applications will be accepted until the position is filled, but for full consideration please apply by March 17, 2024 at 5:00 pm.