Hr Generalist

NOTE: This job description represents a summary of the typical functions of the job and is not considered to be an exhaustive or comprehensive list of all possible job responsibilities, tasks, and duties. The responsibilities, tasks, and duties of the jobholder might differ from those outlined specifically in the job description; other duties, as assigned, will become part of the job.

It is the policy of the company to provide equal employment opportunity to all employees and applicants for employment and not to engage in discrimination against or harassment of any persons employed or seeking employment on the basis of race, color, national origin, religion, sex, gender , gender expression , gender identity , pregnancy , physical or mental disability, medical condition (cancer‐related or genetic characteristics), genetic information (including family medical history), ancestry, marital status, age, sexual orientation, citizenship, or service in the uniformed services (as defined by the Uniformed Services Employment and Reemployment Rights Act of 1994) as well as state military and naval service. This policy applies to all employment practices, including recruitment, selection, promotion, transfer, merit increase, salary, training and development, demotion, and separation.

Position Summary

The Human Resource Generalist is responsible for coordinating, overseeing, and monitoring the strategic, tactical, and functional daily responsibilities of the Human Resource Department including (but not limited to) employee relations (documentation, counseling, coaching, terminations, etc.), compliance, federal and state contract compliance, and/or other general administrative and human resource functions. This position will also provide direct human resource and administrative support functions for supervisors, managers, and employees.

Core Responsibilities

• Plans, develops, organizes, implements, evaluates, and directs day-to-day human resource, benefits administration, procedures and policies
• Develops, maintains, interprets and communicates personnel policies and procedures, Employee Handbooks and/or other formal and informal communication
• Anticipates and maintains appropriate staffing levels within the organization
• Develops corporate plans for a variety of human resources matters such as compensation, benefits, health and safety, etc.
• Monitors, develops, and oversees performance evaluations for the Company; notifies and assists leadership with employee performance processes
• Manages risk by anticipating/finding discrepancies and sending out the proper request for information to obtain the correct answers
• Anticipates, mitigates and resolves litigation risks
• Communicates appropriate compliance information to leadership
• Provides accurate information, and answers and maintains quality interactions with all personnel
• Responsible for accurately monitoring, maintaining and overseeing reports, metrics, documentation, record-keeping, correspondence
• Appropriately assists with administers and coordinates Workers’ Compensation program including (but not limited to) injury and witness statement documentation; ADA, FMLA, non-FMLA, applicable state and/or federal sick leave, and return-to work policy administration; bona-fide offers of employment/modified duty
• Conducts routine inter-departmental audits (payroll, benefits, I-9, record-keeping and/or destruction, etc.) to assess and ensure ongoing compliance efforts; maintains appropriate documentation for efforts and communicates findings and responses to management
• Prepares reports detailing audit findings and recommendations for improvement
• Educates team members on relevant compliance issues and policy changes
• Establishes and maintains filing system; files documents appropriately
• Establishes a system for document retention and destruction in accordance with regulations
• Understands objectives and designs surveys to discover preferences; guides and assists leadership with survey responses
• Oversees HR-related vendor relationships (e.g., background check providers) to ensure compliance with contractual and regulatory obligations
• Identifies trends and makes recommendations for improvements
• Identifies and drives process improvements, including the creation of standard and ad-hoc reports
• Assists other Human Resource personnel, as required
• Assists with recruitment and employment efforts for the full lifecycle of all personnel including interviewing and scheduling interviews
• Acts as a backup to company benefits programs; responsibilities and duties
• Processes accurate and timely employee payroll, including tax withholdings, deductions, and benefits contributions, ensuring compliance with relevant laws and regulations
• Maintains meticulous payroll records, resolve employee inquiries, and oversees payroll software systems to facilitate efficient payroll operations
• Conducts payroll audits, produces essential reports, and assists in year-end processes, playing a pivotal role in financial transparency and employee satisfaction

OTHER RESPONSIBILITIES

• Works closely with the senior management team, and other key personnel and contacts for seamless integration of responsibilities and functions
• Consistently meets and/or exceeds productivity goals; completes assignments in a timely manner; meets competing deadlines; adheres to contractual requirements
• Follows communication procedures, guidelines, and policies
• Maintains current on knowledge of organizational, federal, state, and local policies and procedures
• Promotes and maintains the effectiveness and reputation of the organization
• Promotes strategic and generative discussions; attends meetings as required
• Creates correspondence, reports, and communication material as needed
• Elicits cooperation from a wide variety of sources, including vendors, subcontractors, and other internal departments
• Effectively manages difficult or emotional situations; responds promptly to staff needs; solicits feedback to improve customer experiences, responds promptly and effectively to concerns/issues and develops and communicates prompt solutions; solicits appropriate advisory assistance as applicable
• Through formal and informal training, continues development of personal and professional skills
• Strives for 100% customer and program satisfaction; communicates clearly and persuasively in positive or negative situations; listens and seeks clarification
• Follows through on all actions to ensure 100% deadline compliance
• Solicits internal guidance and information to promote internal initiatives and special events
• All other duties as assigned for the successful execution and/or completion of various projects whether or not specifically assigned

Required Knowledge, Skills and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 3+ years’ Human Resource experience
• 1+ years’ experience supporting accounting functions
• Must have the knowledge and ability to work with individuals with disabilities
• Advanced/expert knowledge of federal, state, and local employment laws and regulations
• Excellent knowledge of company-sponsored and voluntary benefits (medical, dental, vision, 401k, etc.)
• Strong time management, organization, and communication skills; excellent time management techniques, detail-oriented
• Understanding payroll and accounting best practices
• Self-motivated with the ability to work independently and as a team member on a broad variety of projects
• Solid judgment, foresight, problem-solving, analytical and business acumen skills; strong attention to details
• Able to multitask effectively under strict deadlines
• Knowledge of business English, proper spelling, grammar, and punctuation
• Must have excellent interpersonal and business communication skills (written and verbal); ability to listen actively
• Ability to work extended hours and various work schedules as needed including overtime and weekends
• Strong commitment to the mission of the organization; willingness to conduct work within other departments
• Ability to demonstrate moral character and social leadership; integrity, honesty, tact, fairness, patience, lack of prejudice and desire to help when dealing with people of varying social, cultural and economic backgrounds; creates and promotes a harmonious work environment
• Ability to perform in a professional appearance and manner; ability to maintain confidentiality at all times
• Able to establish and maintain healthy working relationships
• Advanced knowledge of Microsoft Office Suite including Outlook, Word, Excel, Teams; Adobe Creative Suite, Zoom and/or other similar electronic communication platforms

Education, Certificates, Licenses, Registrations

• SHRM or HRCI Certification required
• Sign Language preferred
• Clean driving, drug screen and background records at all times

All Team Members, regardless of their classification or position, are considered employed “at-will.” This means employment may be terminated at the will of the Team Member and/or the Company at any time; with or without cause and/or with or without notice. No officer, agent, representative, or Team Member of the Company has any authority to enter into any Agreement with any Team Member or applicant for employment on other than on an at-will basis. Furthermore, nothing contained in the policies, procedures, handbooks, manuals, job descriptions, employment application, Bona Fide Offers of Employment, Conditional Offers of Employment, or any other document of the Company shall in any way create an express or implied contract of employment or an employment relationship on other than an at-will basis.

Job Type: Full-time

Salary: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Overnight shift
• Weekends as needed

Application Question(s):

• Are you authorized to work in the U.S.?
• Have you ever worked with individuals with disabilities?

Experience:

• Human resources: 3 years (Required)

License/Certification:

• SHRM or HRCI Certification (Required)

Willingness to travel:

• 25% (Required)

Work Location: In person

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Human resources: 3 years (Required)

License/Certification:

• SHRM or HRCI Certification (Preferred)

Ability to Relocate:

• Austin, TX 78744: Relocate before starting work (Required)

Willingness to travel:

• 25% (Required)

Work Location: In person