Hr Generalist

About NK Architects:

More information at www.nkarchitects.com

Founded in 1972, NK is a regional firm with offices in New Jersey, New York City and Pennsylvania, and a staff of approximately 60 employees working with clients throughout the country. We value diversity, equity and inclusion and strive to foster a workplace that mirrors the communities in which we work.

We build lasting relationships that create sustainable value — for our clients, for ourselves and for our communities.

At NK Architects, we partner with mission-driven organizations who are committed to serving their communities. Our purpose: empowering healthcare providers, educators, and allied organizations to leverage design in pursuit of individual and collective wellbeing.

With our integrated team of architects, interior designers, planners, and engineers, we advocate for the people who are served by the spaces we design. We engage with our clients on a personal level, as both institutions and people, so we can help them do better what they do best.  

We know our clients take their work personally. We do too.

NK Architects is an Equal Opportunity Employer

Candidates must be eligible to work in the United States. No sponsorship can be provided.

Human Resource Generalist

We are looking for an enthusiastic and motivated individual to manage Human Resources in our firm.  This is a full time position for someone with experience in all aspects of Human Resources.  The applicant should be positive and proactive and enjoy interacting with staff. The role will report to the CFO.

This is a full-time position with both in office as well as remote work though as HR is an interactive role, a physical presence in the office promotes relationship building with NK team members.  In office core days are Monday & Wednesday and at least one other day of the candidates choosing based on business needs, especially when orientation and onboarding of new staff.  During peak times like open enrollment (September / October) and year end (December) there may be a need for overtime.

Duties and Responsibilities:

Key responsibilities include, but are not limited to:

Recruiting, Hiring & Employee Separation

• Update Job Descriptions and advertise through BambooHR
• Daily review incoming applicants, review candidate qualifications and aid the hiring manager in the selection process with initial screening of qualified individuals in BambooHR
• Manage correspondence with candidates and update candidate status through the hiring process
• Liaise with outside suppliers as needed for temporary employees and recruitment agencies
• Prepare employee separation notices and related documentation, and conducts exit interviews
• Terminate employees in all applicable systems (BambooHR, Paychex, Vantagepoint)

Orientation & On Boarding

• Orient and onboard new hires, including collection of employee personal data, compliance documentation
• Set up employees in all systems BambooHR, Deltek Vantagepoint & Paychex
• Coordinate and manage orientation schedule for new hires
• Review existing HR handbook and NK company policy with new hires

Human Resource Systems - BambooHR

• Ensure employee records are up to date for benefits plan participation, personnel changes such as hires, promotions, transfers, performance reviews, terminations, and employee statistics for government reporting
• Monthly and quarterly personnel reporting
• Assist Managers with bi-annual performance review program to ensure effectiveness, compliance, and equity within organization.
• Complete Year End Tasks and close out the year

Employment Policy, Compliance, and Governmental Reporting

• Stay abreast of changes in the laws and identifying gaps in policy, and develop, maintain, and update employee policy as needed
• Update and monitor changes need to HR Handbook
• Monitor HR Mailbox for SHRM notices and other entities related to compliance
• Consult with legal counsel to ensure that policy complies with federal and state law
• Advise management in the resolution of employee relations issues
• Respond to inquiries regarding policy, procedure, and programs
• Update and monitor changes need to HR Handbook
• Oversee and prepare the analysis of EEO, VETS 100, Affirmative Action Plan, Etc.

Payroll

• Administer bi-weekly payroll through Paychex Flex
• Monitor Sick leave, Short Term Disability, FMLA, and other Leave of Absence
• In conjunction with CFO, participate in monitoring employee tax and wage deductions
• Ensure Section 125 compliance in all payroll deductions
• Monitor 401K allocations to outside 3rd party

Benefits

• Source and evaluate benefit options prior to open enrollment
• Administers benefit programs such as life, health, dental, vision, disability insurance plans, retirement plans, vacation, sick leave, leave of absence, and employee assistance
• Investigate workman’s compensation claims and prepare reports for insurance carriers.
• Produce and Maintain government reporting
• Audit and reconcile benefit Invoices (Guardian, Oxford, Aflac) monthly
• Update daily FSA reconciliation worksheet and save reports

Required Skills/Abilities:

• Strong computer skills a must, intermediate in Excel and Word
• Well organized and able to prioritize and self-manage workload
• Strong written and verbal communication skills required
• Have a professional approach, maintain confidentiality, and demonstrate discretion with sensitive information

Education and Experience:

• Minimum college graduate with HR/Business Administration focus
• Minimum 5-7 years of HR experience, performing functions as outlined in the Job Description
• Minimum 1 to 2 jobs with similar prior experience
• Prior industry experience or experience in small to mid-size firm a plus
• Experience with BambooHR a plus
• Experience with Paychex Flex a plus

Supervisory Responsibilities:

• None

Physical Requirements:

Prolonged periods sitting at a desk and working on a computer.

Updated: Nov 2023