Hr Coordinator - Hybrid Remote

Job Title: HR Coordinator - Hybrid Remote

Location: Bethesda, MD

Status: Full-Time

Work Mode: Hybrid Remote

Position Summary

Support the HR Department by managing various HR generalist activities and coordinating immigration/work-visa processing activities.

Essential Duties & Responsibilities

· Generate and issue offer letters – W2, C2C, 1099, and upload in CEIPAL system.

· Create and maintain data entries in ADP and CEIPAL systems.

· Coordinate client contracts and extensions, Subcontractor contracts, PO extensions, W-9, insurance coverage, etc.

· Maintain and update PAF file for all W-2 employees.

· Send and receive onboarding documents for all types of Consultants and upload in CEIPAL system, including I-9, W-2, E-Verify, direct deposit forms, healthcare enrollment, decline and termination forms, etc.

· Benefits – Healthcare: Add new, edit changes, remove terminated employees and family members and reconcile changes per payroll.

· Submit 401(k) enrollment and deduction changes to the Accounts Department and add new, edit, remove terminated employees.

· Payroll Changes – Collect, collate and submit per payroll changes to the Accounts Department via semi-monthly Payroll Spreadsheet.

· Send Gifts / Cards for birthdays, new born, gifts, calendars, etc. to employees on a timely basis.

· Function as the main liaison between the Immigration Attorney's office and employees regarding all immigration/work-visa applications and extensions, keeping track of all necessary steps to ensure that each step is completed in an accurate, timely manner.

· Any other administrative activities as required from time to time, including temporarily covering the Front Desk duties.

· Coordinate special projects as and when required.

Required Qualifications, Knowledge, & Skills

· 2-year college degree or similar work experience

· Strong verbal and written communication skills

· Experience with HR and payroll software systems and labor and immigration laws

· Ability to keep sensitive information as confidential\

· Detail oriented

· Attention to detail and accuracy

· Efficient time-management skills

Job Type: Full-time

Salary: $40,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• What is your highest education qualification?
• What is your legal status in the United States?
• Where are you currently located such as city and state?
• Should be local to Bethesda, MD.

Experience:

• Coordinating immigration/work-visa processing activities: 2 years (Required)

Ability to Commute:

• Bethesda, MD 20814 (Required)

Work Location: In person