Hr Coordinator

Synergy Enterprises, Inc., a woman-owned government contractor, is seeking a Human Resources Coordinator to provide administrative support to the Human Resources, office and Executive functions. 

Primary Responsibilities:

• Update and consistently maintain Applicant Flow Log on an ongoing basis. Maintain AAP data for applicants, new hires, etc. as they occur.
• Provide administrative support in the on-boarding of new employees including preparation of offer letters, employee packets, and coordinating equipment shipment with IT.
• Facilitate onboarding of new hires by holding in-person or virtual orientations.
• Process insurance enrollments and terminations through Employee Navigator and assist with Benefits administration.
• Act as primary recruiter for any open positions and assist hiring managers with requisitions and candidates and coordinate with Supervisors and temporary agencies or candidates to schedule interviews.
• Correspond with candidates and serve as a primary contact for all candidates.
• Conduct reference checks.
• Serve as a point of contact for Deltek timesheet issues and general employee set-up and administration.
• Manage employee data in Deltek including entry of new employees and updating of current employees as needed.
• Process employee STD and FMLA paperwork and assist employees during process.
• Responsible for the on-boarding, and timesheet reconciliation of all temporary personnel.
• Serve as a Receptionist and office coordinator for headquarters location related tasks such as processing FedEx shipments, booking conference rooms for interviews, meetings and as needed by executive team, coordinating staff meetings and in-house office events and answering office phone and video doorbell.
• Facilitate quarterly 401(k) enrollments by sending out notices to all staff and processing appropriate tasks and paperwork.
• Process E-verify and MD new hire entries within three days of each new hire.
• File HR, personnel, and medical documents on a weekly basis.
• Process Employment Verification requests.
• Manage the calendar of the Managing Principal of HR.
• Assist with the administration and equipment retrieval of exiting employees and scheduling of exit interviews.
• Process Invoices and Prepare Invoice Headers for all HR and some Executive Invoices.
• Create and update company forms.
• Assist with duties in the support of the Managing Principal of HR, and President/CEO as necessary.
• Assist Managing Principal of HR with annual reporting and audits, such as EEO, VETS, and 401(k).
• Assist Accounting and Managing Principal of HR with annual ESOP notices, maintain participation paperwork and assist with processing required documents and materials.

Qualifications:

• Bachelor's Degree Preferred; able to substitute years of experience for degree.
• HRIS experience required; Deltek preferred.
• Strong written communication skills required, with experience communicating with both colleagues and clients.
• Ability to maintain a high level of confidentiality and discretion.
• Strong attention to detail, ability to prioritize and multi-task, and follow-up skills are required.
• Excellent interpersonal communication and time management and organizational skills are required.
• Flexible and service-oriented attitude required.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook, required.

Physical demands and work environment:

• Physical demands:  While performing duties of job, employee is occasionally required to stand; walk; stoop; bend; push; turn; crawl; sit; use hands to handle objects and documents; manipulate objects; reach with hands and arms; talk and hear.  Employee may occasionally lift and/or move up 10  pounds.  Specific vision abilities required by the job include close vision; ability to recognize, register, and respond; color recognition; depth perception. Employee may use office equipment such as telephone, computer, computer software, calculator, printer, copier, and facsimile. 
• Work environment: Employees are not substantially exposed to adverse environmental conditions.  The noise level in the work environment is usually moderate.

The above statements are intended to describe the general nature and level of work being performed.  They are not intended to be construed as an exhaustive list of all responsibilities and skills required of employees so classified.