Hr Coordinator

Exciting Opportunity: Human Resource Coordinator

Location: 2600 Belmont Ave, Philadelphia, PA 19131

The Human Resources Coordinator serves as the primary point of contact for the HR Department and manages the administrative day-to-day functions of the Human Resource Department, primarily providing support for the talent acquisition and onboarding process, benefits administration, training and development and Employee Relations and DEIAB program.

Your Impact:

This position is results oriented to ensure targets are achieved and are consistent with Inglis Values and Standards of Excellence. To be successful, the person must be mature, service oriented, an excellent team member and able to juggle multiple priorities with shifting agendas. It is essential that all duties be performed with the highest level of integrity, supports Inglis Values and Standards of Excellence and ensures compliance with regulatory agencies.

This job description is intended to describe the general nature and level of work being performed by the person assigned to this position. The primary duties and responsibilities are intended to describe those functions that are essential to the performance of this job. This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. There are other duties and responsibilities that are considered incidental or secondary to the overall purpose of this job. Employees holding this position will be required to perform any other job-related duties as requested by management. All requirements are subject to possible modification to reasonably accommodate individuals with a disability.

What You'll Do:

• Support all functions of the Human Resources team.
• Manage the HR Front Office area, including keeping the area organized, greeting visitors, answering phones and performing data entry.
• Support the recruitment function with the talent acquisition process by conducting all background checks on perspective employees and completing employee files.
• Supports the employment process (e.g. advertising, preparing screening criteria, assist with the application process and paperwork and scheduling interviews)
• Audit files upon hire and on a quarterly basis for all required pre-hire paperwork.
• Ensure employee’s licenses and certifications are current in the HRIS system and the licensure books are up to date.
• Support the internal audit function by pulling the necessary files for review.
• Coordinate office schedules, develop and recommend office procedures and systems to ensure smooth operations.
• Maintains appointment calendar in Microsoft Outlook, documenting accurate times and contacting appropriate individuals.
• Ensure that confidentiality is maintained regarding all employee information
• Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Governs incoming and outgoing correspondence and keep HR Posters outside of HR and Café updated
• Partner with the HRBP and HR Generalists to manage the job description process and updates.
• Responsible for completing verifications upon request/receipt from external organizations or internal need.
• Provide administrative support for office mailings, faxing and miscellaneous administrative tasks
• Reserves, maintains cleanliness and general organization of HR Classroom and Morris Tech Training Room for HR orientations. Places catering order for orientations and meetings.
• Records Performance Reviews on employees below leadership level and partner with the L&D team to ensure managers receive monthly reports.
• Schedules, coordinates and supports on-site visits from HR related external vendors, such as banks and voluntary benefits vendors (Lincoln, Aflac, etc.), including reserving room, and notifying internal communications for postings.

What we are looking for:

In addition to the necessary skills and experience to perform the responsibilities outlined above, there are a number of traits that a successful candidate will possess.

• Required – Associates Degree in Business or Human Resources preferred with equivalent work experience required in a Human Resources environment.
• 3-4 years of hands on administrative support experience with proficiency in MS Word, MS Excel and MS Outlook a must. Knowledge of operating standard office equipment, excellent communication skills, written and verbal, ability to prioritize projects and strong problem-solving skills with good research skills and attention to detail.
• Must possess excellent customer service skills, demonstrate the ability to understand, interpret and uphold Inglis policies.
• Demonstrates the ability to utilize a wide range of appropriate knowledge, skills, and attributes to achieve desired outcome and to incorporate new knowledge and skills into work performance within scope of the job responsibilities outlined.

Pay Rate for this role: $50,000-$56,000/annually

Join Us: This is your chance to be a part of a team of dedicated staff (including individuals with disabilities). Be part of a team that's not just making a difference but leading the way daily. If you're ready to make a significant impact and lead with passion, we'd love to hear from you. Apply Now to Become a Part of the Inglis Family!

The Human Resources Coordinator serves as the primary point of contact for the HR Department and manages the administrative day-to-day functions of the Human Resource Department, primarily providing support for the talent acquisition and onboarding process, benefits administration, training and development and Employee Relations and DEIAB program.

This position is results oriented to ensure targets are achieved and are consistent with Inglis Values and Standards of Excellence. To be successful, the person must be mature, service oriented, an excellent team member and able to juggle multiple priorities with shifting agendas. It is essential that all duties be performed with the highest level of integrity, supports Inglis Values and Standards of Excellence and ensures compliance with regulatory agencies