Government Affairs Operations - State Team

Collaboration and relationship building with governmental bodies and other thought leaders is an essential part of any business or nonprofit’s growth and stability. Shumaker Advisors recognizes the importance of this strategic insight in all phases of our client’s success. Understanding the needs of our clients and the inner workings of federal, state, and local government is a strategic advantage to our clients as they compete for market share, expansion, and profitability in today’s ever-changing political landscape.

Join Shumaker Advisors, where the excitement of client excellence intersects with an enjoyable and vibrant workplace! We are a dynamic, community-focused organization that thrives on the energy and enthusiasm of serving our clients and communities. At Shumaker Advisors, we believe in blending professionalism and fun, making us the perfect destination for those who seek both career growth and a lively, engaging work culture.

Summary:

The Government Affairs Operations, State Team is responsible for reporting directly to and providing support to members of the Shumaker Advisors team. You are a trusted support professional who understands what it means to partner with and support dynamic leaders. The ideal individual will exercise good judgment, have expert written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Must be able to work under pressure at times and handle a wide variety of activities, as well as personal and confidential matters with discretion. Ideally, the candidate will have experience working within the Florida Legislative and Executive Branch Process.

FLSA Status:

Salaried Exempt

Job Classification:

Reports to Chief of Staff

Essential Duties:

· Administratively supports multiple Advisors simultaneously with executive assistant functions.

· Manages extremely active calendars of appointments; maintains updated contacts.

· Coordinates and schedules all meetings.

· Prioritizes inquiries and meeting requests while troubleshooting conflicts.

· Uses good judgment and recommendations to ensure smooth day-to-day engagements.

· Works closely with Advisors and Administrators to keep them well informed of upcoming commitments.

· Reviews calendars in advance to ensure Advisors and Administrators have all information needed.

· Arranges complex and detailed travel plans and itineraries for domestic/international travel.

· Anticipates, prioritizes and assists in the preparation for meetings and presentations.

· Disburses agendas and/or documents to meeting attendees as necessary.

· Exercises a high degree of professionalism in dealing with diverse groups of people, including, but not limited to, elected officials, dignitaries, board members, senior executives, community leaders, etc.

· Reacts with appropriate levels of urgency to situations that require quick response or turnaround.

· Assists in the management of the departmental team, including coordinating and working with the team on projects and tasks, managing workflow and developing process improvements.

· Expert level written and verbal communication skills, proofreading.

· Receives, reads, and routes incoming mail.

· Drafts acknowledgement letters and personal correspondence.

· Answers phone and routes calls as needed to appropriate members within the firm.

· Manages multiple time-sensitive projects.

· Prepares and tracks all reimbursements.

· Maintains a high level of integrity and discretion in handling confidential information.

· Plans and coordinate events, as requested.

· Works closely with administrative staff to create a cohesive and functioning team.

· Maintains regular and punctual attendance.

Physical Requirements:

• Stands or walks 6 hours out of 8 hours per day.
• Lifts and/or carries less than 10 pounds on occasion per week.

Job Type: Full-time

Pay: $60,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Family leave
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid parental leave
• Paid time off
• Parental leave
• Retirement plan
• Tuition reimbursement
• Vision insurance

Experience level:

• 3 years

Schedule:

• 8 hour shift
• Monday to Friday

Work setting:

• Hybrid work
• Office

Education:

• Bachelor's (Required)

Experience:

• Government Affairs: 3 years (Preferred)

Ability to Relocate:

• Tallahassee, FL 32301: Relocate before starting work (Required)

Work Location: Hybrid remote in Tallahassee, FL 32301