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Form of workThe Mailroom Clerk is responsible for: Managing the operations of the FSI mail room which serves the needs of over 1,400 staff and 60,000 enrolled students annually. Enforces procedures and regulations established by the Department of State, the U.S. Postal Service and the Foreign Service Institute.
Duties and Responsibilities:
Knowledge, Skills and Abilities Required:
Candidate must demonstrate capability to manage mailroom operations in addition to the following:
Minimum Job Requirements:
* This is contingent on award of this contract.
Duties and Responsibilities:
- Receives, sorts, and distributes all mail, packages, United Parcel Service, Federal Express and Diplomatic Pouch.
- Processes outgoing mail, including Diplomatic Pouch, UPS, FedEx and State Department mail which includes a large volume of training documents and materials for overseas posts. Careful routing of these documents is especially essential.
- Safeguard all classified materials received via mail in accordance with the Department of State security regulations.
- Maintain postal supplies, maintain shipping documents and spreadsheets.
- Sort mail daily, X-Ray all incoming and outgoing packages that will fit in through the X-Ray machine.
- Advise customers of parcels to be picked up.
- Receive, prepare and send classified pouch as needed. Explain and enforced regulations.
- Apply specific guidelines available and included in the Foreign Affairs Manual, State Department regulations and FSI policies and procedures.
- Locate and select the most appropriate guidelines for application to specific situation.
Knowledge, Skills and Abilities Required:
Candidate must demonstrate capability to manage mailroom operations in addition to the following:
- Must have mailroom (2-3 Years) experience
- Ability to work with computer systems, software, programs and use websites to perform duties
- Possess a working knowledge of Microsoft Word and Excel.
- Ability to walk, stand, stoop, bend, kneel, climb and work in tiring and uncomfortable positions.
- Ability to be able to lift up to 50 Lbs without assistance
- Ability to fill out forms and address labels to include accountability reports
- Ability to communicate effectively verbally and in writing in English.
Minimum Job Requirements:
- U.S. citizenship
- Must have or be able to obtain a SECRET clearance
- High School Diploma
- Must have a minimum of 2-3 Years' experience performing mailroom operations
- Fluency in the English Language
- A high school diploma
- Possess a valid driver's license
- Effective oral and written communication skill
- The ability to follow technical direction as delivered by the CO, COR, ACOR, or GTM.
- The ability to interact effectively in a multicultural setting
- Ability to exercise independent judgement when necessary
- Ability to perform physical labor in all categories
* This is contingent on award of this contract.
