Front Office Receptionist

Administrative Assistant/Front Office Receptionist:

Wilson School of Dance : Compensation commensurate with experience: $15 - $17/hour

Please note - Cover Letter is Required!

Part time 8 - 14 hours/week. Afternoons/evenings (occasional Saturday mornings).

Excellent computer skills are a must. We are a private dance school with a family friendly atmosphere looking for the right person to continue implementing the care, integrity that has made us successful for over 40 years. We are looking for an energetic, responsible, reliable, team player with integrity and a positive attitude who enjoys helping families. We teach children, teens and adults in an artistic atmosphere which is never boring! A sense of humor and strong work ethic will do well here. Parents drop off/pick up mostly outside the building so work is more project, based now than customer service. Excellent computer skills, (Microsoft Office -Word, Excel, etc.) are a MUST! There is a range of duties, from organizing files-digital and paper, answering parents questions, tracking enrollments, light bookkeeping, graphics for bulletin boards, alerts for website updates, event organization and implementation, to helping the youngest dancers to the bathroom. See below:

Skills:

• Exceptional customer service, sometimes as first point of contact.
• Excellent knowledge of Microsoft Office, especially Word, Excel (spreadsheets, etc.)
• General physical fitness: able to lift 5 gal. water bottles, walk up/down stairs
• Excellent verbal and written communication skills
• Excellent email etiquette in communication with staff, families, day to day operations of school.
• Detail oriented with superior organizational skills
• Ability to organize multiple projects efficiently within deadlines while demonstrating flexibility
• Critical thinker, problem-solver, self-starter, Fast learner, highly motivated
• Able to work individually or as part of a team with positive "can-do" attitude

Responsibilities:

• Answer phone; assist the director, students, families, instructors requests/issues with caring tactfulness and absolute confidentiality and integrity.
• Use web based, industry specific software for business applications (Process registrations, payments, etc.)
• Maintain office supplies inventory; anticipate needed supplies; learn/operate new office products
• Ensure digital data is updated to reflect day to day business changes.
• Perform general clerical duties: photocopying, faxing, filing. other day to day operations as needed. Work with the director Marketing strategy and implementation & event planning and oversee.
• Physical organization and cleanliness in Front Office: light assistance in maintaining building and grounds (sweep walk in fall, change light bulbs, stock bathroom, etc.)
• Support staff and director in assigned project based work.
• The school is closed similar to public school breaks, with more hours mid April - mid May as we approach the annual performance.
• Excellent for college ,grad student/spouse, retired, or anyone wanting very part time, interesting work with a purpose - influencing children’s lives. Details available at initial interview.

Please email apersonalized COVER LETTER_ stating why you would be good for this position along with your resume and references. Start: asap._

Most hours will be Monday and Wednesdays when the school is in teaching mode. Could be short term or longer term - flexible. Work Remotely - occasionally for projects.

Job Types: Part-time, Temporary

Pay: $15.00 - $17.00 per hour

Expected hours: 8 – 14 per week

Benefits:

• Employee discount

Application Question(s):

• What are some important criteria for where you would like to work? How would you contribute to those things happening/being implemented?
• Fast paced or slow - Tell us how (attributes used) you are able to move a project forward?

Education:

• High school or equivalent (Preferred)

Experience:

• customer service/office administration/support: 4 years (Preferred)
• Customer service: 4 years (Preferred)

Ability to Relocate:

• Charlottesville, VA 22911: Relocate before starting work (Required)

Work Location: In person