Front Office / Job Site Administrator

We are a Commercial General Contractor seeking a highly organized and detail-oriented Front Office Coordinator to join our team. This position will be responsible for overseeing the daily operations of the front desk, ensuring excellent customer service, and managing administrative tasks. The ideal candidate will have strong communication skills, exceptional organizational abilities, and a positive attitude.

Duties:

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Data entry for contract compliance
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Track office supplies and place orders when necessary
• Greet/assist visitors, clients, vendors and colleagues whenever necessary
• IT support (phones, laptops, workspace coordinating)
• Receipt imaging/matching to jobsite purchases
• Support jobsite mobilization/demobilization
• Track W9’s and subcontractor owner contacts for office manager to write subcontract agreements.
• Coordinate donations and charitable events and donation tracking
• Manage weekly subcontractor authorization by reviewing and tracking documents (signed subcontracts/insurance/licenses/etc) for weekly project reporting. Review subcontractor’s insurance certificates to ensure it meets requirements.
• May offer support with Certified Payroll, familiarity is a plus
• Other administrative office support as needed. Scanning invoices/data entry.
• Coordinate meetings and events, including making arrangements for catering and audiovisual equipment
• Support office manager and provide administrative support to various departments as needed

Qualifications:

• Previous experience in a Front Office or administrative role in a Construction or Trade environment is a must
• Proficient in using MS Office (Outlook, Word, Excel, etc)
• Strong proofreading skills with attention to detail
• Familiarity with computerized phone systems
• Excellent data entry skills
• Ability to manage multiple tasks and prioritize effectively
• Strong organizational skills with the ability to maintain accurate records
• Exceptional phone etiquette and customer service skills

At Tovey/Shultz Construction, Inc., our end goal is to ensure total satisfaction by "building higher expectations" in every aspect of the business. This person will be an integral part of our admin team and an important piece to our collective efforts in achieving our goals.

Job Type: Full-time

Pay: $18.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Admin support in a construction or trade environment: 1 year (Required)

Work Location: In person