Front Desk Receptionist

QBS seeks full time energetic, intelligent, personable and pleasant individual who is committed to quality and excelling, to join our team. Candidate must be able to prioritize, be detail oriented & persistent, deadline-driven, well organized, and able to work independently with little supervision. This individual manages and coordinates a very active reception desk and telephone operation. The company has many visitors throughout the day, including a high volume of job applicants, new hires and existing employees, which must be coordinated by the reception staff.

The position requires the following, non-negotiable characteristics:

• Precision and accuracy in the performance of all duties.
• Direct, articulate and succinct communication style, both verbal and written.
• Mastery of organizational skills, including management of multiple tasks and deadlines.
• Analysis of issues with a methodical and efficient, yet thorough, approach.
• Self-motivation to be proactive in identifying problems and developing recommended solutions.
• Self-discipline to always conduct oneself with the utmost professionalism, integrity, reliability and accountability.

Essential Functions:

• Answer phone calls and direct calls to appropriate parties or take messages
• Greet visitors and determine whether they should be given access to specific individuals
• Ensure the efficient workflow of all Front Desk responsibilities and attend to visitors waiting for appointments
• Communicate clearly and effectively with external customers, vendors, job applicants and co-workers within the organization
• Schedule meetings, job interviews and other visitor activities; maintain records of same
• Provide administrative support for various departments as requested
• File, retrieve and maintain corporate documents, records and reports
• Maintain various scheduling and event calendars
• Make copies of correspondence or other printed material

Skills:

• Excellent oral and written communication skills
• Ability to understand, speak and read Spanish fluently
• Exceptional organizational skills
• High level of professionalism and possess exemplary customer/guest service skills
• Ability to work in fast pace environment
• Administrative support experience in addition to reception desk handling
• Proficiency in MS Word and MS Excel
• Highly self-motivated and directed, with excellent attention to detail.

Quality Building Services is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other characteristic protected by federal, state or local law.

Job Type: Full-time

Pay: $25.00 - $32.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Holidays
• No weekends

Ability to Relocate:

• New York, NY 10017: Relocate before starting work (Required)

Work Location: In person