We are looking for a talented and versatile front office coordinator to join our firm. The highly qualified candidate will have impeccable interpersonal skills, be a self-starter, be cheerful and upbeat, and be naturally detail-oriented. Sims|Funk, PLC is a well-regarded and well-established Law Firm on the western end of Nashville, Tennessee. We have a need for a permanent split duty position handling all reception area duties as well as some hybrid legal assistant tasks.
Foundational reception duties include:
· Greeting guests and clients of the firm
· Answering and forwarding phone calls
· Checking and forwarding emails
· Scheduling meetings and travel, manage multi-conference room calendars
· Supply and refreshment inventory
· Common area refreshing and tidying.
· Set-up and maintenance of clerk offices
· Conference room meeting set-up and clean-up
· Mail management: outgoing and incoming
· Report maintenance requests
· Prepare for deliveries
· Assisting the Firm Administrator clerically
· Copier/printer management
Legal Assistance duties include:
· Filing receipts and documents as needed
· Collaborating with paralegals on case deadlines
· Conflict checks
· Assisting attorneys when needed
· Assisting paralegals with case documents and filing
Necessary qualifications:
· High School Diploma
· One or more years reception or secretarial experience
· Be service-minded and have direct customer relations experience
· Prior experience in the legal field advantageous but not required
· Have a strong familiarity with Microsoft Word, Excel, and Outlook
· Have incredible work ethic and be adaptable and trainable
· Emanate positivity
· Strong communication skills
Benefits include:
· 401K
· Paid Time-Off
· HSA plan/FSA plan
· Health Insurance
· Vision and Dental Insurance
Salary: From $48,000.00 per year, DOE
Job Type: Full-time
Pay: From $23.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Health savings account
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- No nights
- No weekends
Ability to Relocate:
- Nashville, TN 37203: Relocate before starting work (Required)
Work Location: In person