Front Desk Administrative Assistant (Part-Time)

JOB TITLE: Administrative Assistant (Part-Time) Weekends

REPORTS TO: Program Supervisor

DEPARTMENT: Residential Services

HOURS: Part Time Hours (Weekend Sat & Sunday)

QUALIFICATIONS:

High School Diploma and a minimal of one years administrative experience. Fingerprinting, Criminal Record Check, Approval from NYS Office of Mental Health, Clean valid NY State Driver’s License

JOB FUNCTION:

Overall management of the Front Desk and lobby areas.

ESSENTIAL FUNCTIONS:

• Greet all residents and visitors to the building on a daily basis.
• Ensure that residents and visitors sign in and out of building and receive passes on a daily basis.
• Responsible for answering all phone calls
• Responsible for receipt and distribution of faxes. On a daily basis.
• Responsible for mail distribution for staff and residents on a daily basis.
• Photocopying and/or scanning of materials daily.
• Scanning documents into Electronic Health Record (EHR) daily.
• Mail-run to other Federation sites at least weekly.
• Compiling information and inputting of data for program reports as often as necessary each week.
• Ordering, tracking and storage of supplies daily.
• Maintenance and upkeep of bulletin boards and postings daily.
• Maintenance of closed charts and program records at least monthly.
• Complying with the agency Compliance Plan and False Claims Policy
• Utilize all agency-based IT applications in a proficient manner including review of emails at least twice per shift (at start and prior to close of the shift), as well as utilizing Outlook Calendar on a daily basis.
• Remain current on changing developments in individual field of expertise and licensing credentials.
• Perform other duties as deemed necessary.

COMPETENCIES:

· Ability to relate to individuals in a positive and supportive manner.

· Understanding of psychiatric disabilities.

· Ability to utilize a team approach to problem solving.

· Strong written and verbal communication skills.

· Exceptional computer literacy skills.

Job Type: Part-time

Pay: $16.00 per hour

Schedule:

• 8 hour shift
• Every weekend
• Weekends only

Application Question(s):

• Are you able to work Saturdays & Sundays?

License/Certification:

• Driver's License (Preferred)

Work Location: In person