Front Desk Secretary/Administrative Assistant

We are a fully integrated real estate property management company looking for a Front Desk Secretary/Administrative Assistant to join our rapidly growing team. The purpose of this position is to provide support to the company by managing the Front Desk, performing a variety of administrative and clerical tasks, while routinely interacting with many clients, residents, vendors/contractors and colleagues.

Responsibilities:

• perform general offices duties; such as answering incoming calls, filing, scanning, receiving and distributing all office mailing, etc.
• Provide excellent oral and written communication skills to our residents, clients, vendors and contractors
• manage inventory of office supplies and maintain office equipment
• distribute and mail out all mail/packages to and from staff, maintaining Fed Ex/UPS account books
• organize, prepare and mail out all property mail distributions
• responsible for property reimbursements, reviewing and referencing receipt backup
• support executives with special tasks/projects as needed

Skills:

• Proficient with Microsoft Office, specifically Word and Excel
• Knowledge of administrative/clerical procedures and systems such as word processing, managing files and records, and other office procedures
• Excellent oral and written communication skills
• Professional and friendly demeanor
• Superior multi-tasking and organizational skills, being proactive and resourceful when issues arise
• Ability to build professional relationships and gain trust and respect at all levels of the organization
• Ability to thrive in a fast-paced and ever changing environment

Education:

• High School Diploma required, Associates/Bachelors Degree preferred

Job Type: Full-time

Pay: $40,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Executive administrative support: 2 years (Preferred)
• Customer service: 3 years (Preferred)
• Administrative: 3 years (Required)

Ability to Relocate:

• Mineola, NY 11501: Relocate before starting work (Required)

Work Location: In person