Administrative Assistant (Front Desk/Hr)

We are currently seeking a motivated, enthusiastic and outgoing Administrative Assistant (Front Desk/HR) to join our growing team! This position will assist the HR Department in various HR-related tasks as well as deliver first-class customer service as the first point of contact for all guests, visitors and clients arriving in-person or via telephone.
Responsibilities Include:

• General Administrative
  • Perform general typing duties
  • Inventory and order office and janitorial supplies, business cards, letterhead, envelops and other printed material.
  • Coordinate and manage coffee supply vendor, shredding services, window washers and other services as needed.
  • Manage office archiving.
  • Daily maintenance of conference rooms, training rooms and breakrooms.
  • Perform special projects and other duties as requested including filing, errands, etc.
• Front Desk
  • Receive and distribute incoming phone calls. Maintain complete understanding and control of switchboard operations.
  • Receive visitors and direct accordingly.
  • Receive and distribute mail.
  • Prepare outgoing mail and coordinate package pickup and drop off services.
• Human Resources
  • Assist in recruitment and selection process including job postings, candidate screenings, and scheduling interviews.
  • Coordinate new hire drug tests and physicals.
  • Complete Verifications of Employment.
  • Assist in onboarding new employees by preparing and organizing new hire paperwork, assisting with orientation sessions, and facilitating employee training sessions.
  • Act as the main benefit contact to include enrolling newly eligible employees, entering enrollments in respective systems, assisting with benefit audits, etc.
  • Create, update, maintain and distribute new hire packets for Union Employees.
  • Receive new hire packets, enter into ERP & payroll system and create new employee files.
  • Cross-train on payroll related functions and back-up payroll as needed.
  • Spearhead employee engagement activities such as organizing team building activities, employee appreciation events, and employee surveys.
  • Assist in other HR administration activities including, but not limited to, policy review and development, editing job descriptions, maintaining employee records and files and auditing required forms.
  • Provide additional support to other HR-related tasks as assigned.
• All other duties as assigned.

Qualifications/Experience:

• Highschool Diploma, or equivalent. Associate's or Bachelor's degree preferred.
• Prior professional experience in an administrative capacity required. Prior experience in Human Resources preferred.
• Strong written and verbal communications skills.
• Ability to maintain confidentiality and handle sensitive information.
• Excellent organizational and time management skills.
• Ability to work both independently and collaboratively in a team environment.
• Computer Proficiency in Microsoft Office Suite (Work, Excel, Outlook).

Who we are:
Hohl Industrial Services, Inc. established in 1950, with headquarters in Tonawanda, NY, is a full-service specialized organization that provides for a diverse industrial clientele. Hohl offers a unique range of field, shop, technical, equipment sales and services.
With our professional staff of engineers, project managers, skilled tradespeople, fabricators and machinists, we are able to thoroughly study and develop a customized plan to meet all of our client's needs. Combining this with our innovative strategies and techniques, added with our experienced field personnel, we administer these plans in a safe, expedient and economical measure.
Hohl Industrial Services is a certified AISC fabricator and erector. Additionally, we maintain CWB, NYDOT, ODOT, AWS, ASME and ISO certifications.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identify, national origin, or any other characteristic protected by law.