Floral Production Coordinator

Job Title:

Floral Production Coordinator

Salary/Rate:

DOE –

Department:

Floral / Production

Requirements:

• Overtime/Weekends + Holiday Availability
• Travel
• Valid CA Driver License/Clean Driver Record
• Pass Background/Drug Test
• Fully vaccinated against Covid-19 + Booster

Location:

Vernon, CA

Reports to:

Erin Olan

Terms:

Full Time

About Us

R. Jack Balthazar is a full-service event design+ build firm primarily working in support of independent event producers and agencies. With our skilled in-house carpentry, fabrication and floral teams, R. Jack Balthazar is able to envision, design, produce, and install all matter of inspired decor and execute complete space transformations for 200+ events annually across the US, and internationally.

Job Role

The ideal candidate will thrive in a fast-paced, team-oriented environment and will balance multiple projects and aggressive deadlines. He / she should have experience in an office setting as well as strong on-site experience + a passion for the creative process and the drive to learn and work within a team that identifies, creates and produces a spectrum of experiential work. Day to day responsibilities include supporting the floral & production teams with research, sourcing and procuring décor-related elements, samples, assist in creating and implementing production schedules, maintain relationships with vendor contacts and help manage onsite crew /floral designers during installs and tear downs. In addition, this candidate should be prepared to contribute in other departments, outside their daily responsibilities, at any given time. This candidate should also have a prior floral experience, dealing with day to day floral buying, floral mart knowledge, floral recipes, processing and prepping vessels.

Responsibilities

• Research design concepts and visions with a resourceful and creative approach
• Provide meeting recaps and deliver information clearly and concisely
• Source décor elements efficiently, proficiently and practically
• Work on multiple event projects simultaneously and keep details and progress up to date
• Eye for design and style – ability to completely transform a space
• Help guide on-site set-up, and break-down of events
• Maintain thorough knowledge of warehouse functions, fabrication processes and inventory
• Assist in collection final invoices from vendor partners and budget reconciliation following each event
• Expense Reporting
• Fresh flower processing, cleaning / prepping vessels, prepping / packing florals and décor for transport
• Prepare and Design arrangements utilizing new and existing floral recipes
• On-site floral design and large installations
• Scout freelance floral designers – increase contacts + schedule for event production
• Extract floral and décor budget / Create load list / Submit floral POs, manage floral vendors and build new relationships at flower mart
• Assist with floral studio and décor area upkeep; sweep, take out trash, water plants

Skills

• Strong verbal and written communication skills
• Be enthusiastic to gain further knowledge and expertise
• Excellent communication and organizational skills and attention to detail
• Proactively handle potential issues or obstacles and troubleshoot any emerging problems with poise and composure
• Candidate thrives in a fast paced environment
• Can be part of a collaborative team
• Ability to be flexible and adapt to changing situations is critical
• Candidates should expect a variable schedule based on pre-production deliverables and event schedules – which will include weekends, nights, and holidays
• Expert knowledge of fresh flowers and plants – well versed in all areas of floral design

Behavioral Qualities

• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
• Speaking - Talking to others to convey information effectively
• Service Orientation - Actively looking for ways to help people
• Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do
• Coordination - Adjusting actions in relation to others' actions
• Positive, Flexible, Agreeable, Communicative, Respectful and Reliable

Qualifications

• Introductory knowledge in; Adobe Creative Suites, Google Slides, Power Point, Microsoft Excel, Microsoft Outlook
• 2-5 years of direct floral buying
• A Plus!:
• Knowledge in floral design, construction, art fabrication and lighting
• At least one year experience in event industry

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Evenings as needed
• Extended hours
• Holidays
• Monday to Friday
• Overtime
• Weekends as needed

Experience:

• Floral Buying: 2 years (Required)
• Floral Design: 2 years (Required)

Work Location: In person