Fleet Administrative Assistant

About Our Company

Montana Construction is a family owned and operated heavy construction business that specializes in all types of Sewers, Water, Bridge, and Emergency services for the New Jersey, New York and Pennsylvania Municipalities, Utility Authorities as well as private entities.

ROLE

Montana Construction is seeking for a Fleet Assistant to perform administrative functions including the management of DOT compliance tasks. They will also support fleet services to ensure accuracy and efficiency.

• Create and maintain detailed (electronic & physical) files for all new purchases.
  • filing, typing, copying, binding, scanning etc.
• Write and distribute email, correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Maintain contact lists.
• Take detailed meeting minutes.
• Distributing mail
• Managing fleet calendar
• Manage insurance policy hard copy & electronic (additions & removals)
  • Additions & renewals
  • Review renewals
  • Request COI for finance or rental equipment
• Registrations & Permits (hard copy & electronic)
  • Renew registrations.
  • Renew apportion registrations.
• Manage & distribute fuel cards.
• Report total monthly mileage to safety director.
• Utilize FMCSA portal to keep pulse on DOT rating, inspections, violations etc.
• Audit DVIR reports to ensure that drivers are DOT compliant.
• Maintain compliance for the following: IFTA, HUT, ST-4 Exemptions, Deisel Inspections, annual inspections, Amber Light Permit, NJDEP Transporter
• Navigate fleet software to pull data needed.
• Provide cost updates for individual equipment or vehicles.

REQUIREMENTS

• Efficient clerical experience
• Proficient in Excel.
• Organized
• Multi-tasker
• Thoroughness
• Attention to detail and problem-solving skills.
• Excellent time management skills and the ability to prioritize work.
• Open to online training
• Knowledge of DOT laws, IFTA, HUT, ST-4 Exemptions, Deisel Inspections, annual inspections, Amber Light Permit, NJDEP Transporter
• GPS Software experience

BENEFITS

Medical Dental & Vision after 3 months 

401k (profit sharing) after 6 Months

Paid Time off