Felony Specialty Courts/Pre-Trial Fairness Act Administrative Assistant

Job Title: Felony Specialty Courts/Pre-Trial Fairness Act Administrative Assistant

FLSA: Non-exempt

Full Time (35 Hours a Week) Salary: $36,400 / Year B.O.E.

GENERAL SUMMARY: Provide secretarial duties for Assistant State's Attorneys.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

1. Prepare, copy, and file with the circuit clerk, notices, violations of probation, motions, supplemental discovery, subpoenas, writs, proofs of service and subpoenas duces tecum;

2. Request police reports, lab reports, court files, certified copies, and other documents from other agencies;

3. Notify probation offices and other witnesses of court dates and/or changes in court dates;

4. Copy reports,discs, USB flash drive and photographs;

5. Run criminal histories and driving abstracts as requested by ASA;

6. Answer telephone calls and inquiries for assigned ASAs;

7. Ability to prioritize multiple filings and duties based on expiration date and urgency;

8. Confirming addition of court dates to circuit clerk records;

9. Close files, monitor email, mail paper correspondence;

10. Other duties as assigned;

ALTERNATING BI-WEEKLY SCHEDULE:

The candidate’s schedule will alternate biweekly, Sunday – Thursday with Friday, Saturday and Sunday off. Monday – Friday with Saturday off. Sunday hours: 6:00 am – 2:00 pm, Monday – Friday, 8:30 am – 4:30 pm. The candidate will periodically be asked to start at 6:00 am during the week when coverage is needed.

BEHAVIOR EXPECTATIONS:

• Ensures confidentiality and privacy at all times
• Treat others with courtesy and respect in all interactions
• Is open to new ideas and changes; encourages others to do the same
• Willingly flexes to meet changing workload demands and priorities
• Works cooperatively with other employees to complete the work
• Displays punctuality in all activities such as work attendance, project deadlines, and reports.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:

1. Microsoft Word, Outlook and Excel experience preferred

2. Communicates effectively both orally and in writing

3. Organized, capable of prioritizing

4. Self-starter

WORKING CONDITIONS WHILE PERFORMING ESSENTIAL FUNCTIONS:

General office environment

EQUIPMENT USED TO PERFORM ESSENTIAL FUNCTIONS:

Computer, phone, fax, copier, scanner

REPORTING RELATIONSHIPS:

Reports to: Felony/Misdemeanor Team Leader

This statement describes the general content of, and requirements for, the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or requirements, as the needs of the division may change from time to time.

Applicants must submit to a criminal background check.

EEO Employer/Program. Auxiliary aids are available to individuals with disabilities upon request.

Job Type: Full-time

Pay: $36,400.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person