Facilities Manager

Salary: $106,446.24 - $129,142.80 Annually
Location : Seattle, WA
Job Type: Civil Service Exempt, Regular, Full-time
Job Number: IC 95-23
Department: The Seattle Public Library
Opening Date: 12/08/2023
Closing Date: 12/22/2023 5:00 PM Pacific
Language Premium: No
Position Description
Invitation to Compete #95-23: Facilities Manager
Central Library, Facilities Department, 1000 4th Ave, Seattle
Regular, FLSA exempt, full-time position (80 hours per pay period)
$106,446.24 - $129,142.80
Hours will include weekdays and occasionally weekends, evenings and "on-call" emergencies. A pay period is two weeks in length.
This recruitment is open to the public and to The Seattle Public Library's employees. Please read the How to Apply section of this bulletin for more information. Candidates are asked to submit their application materials in NEOGOV by 5:00 p.m. on Friday, December 22, 2023 to receive first consideration.
Overview
The Seattle Public Library is Seattle's center of information and knowledge and one of the most popular and valued services in the City of Seattle. Library staff members are highly regarded by the public for their knowledge, quality of service and caring. Staff members are committed to the Library's organizational values of respect, partnership, engagement, diversity, transparency and recognition. In particular, they demonstrate respect, engage in partnerships, and are transparent in their communications and intentions. A strategic priority of the Library is to foster an internal culture of innovation which focuses on creativity, engagement, learning and staff development.
The Library supports the City of Seattle's Race and Social Justice Initiative to end institutionalized racism by eliminating barriers to access, providing the staff and public with opportunities for growth, and developing equitable access to the programs and services we offer. If you share those values and meet the qualifications, the Library invites you to apply for this position.
Under the guidance of the Head of Capital Improvements and Facilities, this position supervises staff in five roles: general building systems, specialized mechanical systems, grounds maintenance, and janitors/custodians. Supervisory duties include: scheduling and timesheets, team development, training, performance management and evaluation, assisting with staff selection and work assignments, along with generating reports and documentation related to these supervisory duties. This person trains and supervises staff performing general maintenance and skilled trade work, and evaluates work quality and overall job performance.
This position is responsible for directing the maintenance and repair work performed by contractors related to landscaping, elevators, escalators, and other specialized work or large projects that are beyond the capabilities or routine scope of Library staff. This includes conducting studies and performing planning functions, developing budgets and overseeing expenditures, developing and recommending policies and procedures for facility cleaning and related services, and developing inventory and equipment control methods. The position also oversees assigned contracting procedures related to facility services. Likewise, the position oversees vendor relations and ensures that supplies and equipment needs are met in a timely and cost-effective manner. The position assesses facility needs, assists with developing scope of work and bid specifications, recommends contracts, evaluates work performed, and authorizes contract modifications, as needed. This position also participates in reviewing and assisting with capital and major renovation projects that are managed by the Library's Capital Improvements Project Office, and coordinates facilities staff support within a capital project.
Job Responsibilities

• Assure the safety, comfort and attractive appearance of Library facilities and provide for the operational effectiveness by supervising the work of generalized maintenance and skilled trades work related to repair, service and maintenance of all Library facilities.

• Monitor operations, assess facility needs, prioritize work, coordinate activities, and conduct quality control of all maintenance work.

• Ensure the delivery of effective custodial and janitorial services by establishing service and performance standards, by implementing programs and procedures to accomplish service standards.

• Develop a work force capable of effective, prompt and professional maintenance and repair functions by supervising subordinate staff, including staff selection, training, work assignment, scheduling, and evaluation.

• Create an effective team and build the morale of a diverse work force through positive interaction and communication on a daily basis and understanding and practicing City of Seattle and Seattle Public Library policies.

• Provide for a broad range of maintenance and repair services by recommending specialized repair and service contracts, and by supervising and reviewing the performance of contracted services. Provide technical leadership to research, diagnose and resolve building and systems maintenance issues.

• Contribute to the effective completion of major maintenance and renovation projects by reviewing projects, monitoring work and coordinating support activities with project needs.

• Contribute to the department's planning and administrative needs by assisting with the facilities' condition assessments and special studies, developing and managing budgets and monitoring expenditures, developing analytical and general reports, assisting with supervising service contracts, and conducting related functions.

• Ensure that all facilities maintenance and repair work is accomplished by personally monitoring, inspecting and/or performing work as required.

• Participate on and contribute to the department management team, and support the overall department goals.

Qualifications
A combination of education and/or training and/or experience which provides an equivalent background required to perform the work of the class will be considered.

• Bachelor's, High School Diploma, or GED. Successful completion of an accredited vocational training program (or equivalent) in a building maintenance field is preferred.

• Minimum of five (5) years of work experience in the service and maintenance of building, systems, including carpentry, electrical, mechanical, plumbing, HVAC (including steam heat, chillers, air handlers, etc.), landscaping and custodial services.

• Minimum five (5) years of experience supervising facilities maintenance, janitorial/custodial and/or operations staff including selection, evaluation, training, motivation, and safety. Demonstrated knowledge and skill in organizational development and team-building. Experience working in a union environment and implementing labor agreements desired.

• Minimum of two (2) years of work experience performing building maintenance supervisory responsibilities including, evaluating system-wide facilities needs and prioritizing activities, setting schedules and project timelines and deploying appropriate staff, using evaluative measures to determine quality control, managing staff performance and training, and making staff selection and disciplinary decisions. Familiarity with budget management, contract negotiation, procurement, selection and monitoring methods.

• Work experience performing building maintenance work in a commercial or institutional environment, such as office buildings, large multi-story (high-rise) commercial buildings or multi-story medical or educational facilities.

• Ability to communicate effectively with staff, contractors, Library management, Capitol Projects Managers and vendors and to perform supervisory roles in the implementation of projects and team activities, including demonstrated ability and skill in team-building.

• Knowledge of and skill in reading and following blueprints, using trade related tools and equipment, safety procedures and project estimation.

• Experience must demonstrate professional verbal and written communication skills. Ability to use applicable technology and job related software applications and communications, including Word, Excel, e-mail and internet programs.

• Experience must demonstrate the ability to follow oral and written instructions and read electrical and mechanical drawings, building blueprints and building codes; have knowledge of safety regulations and practices and experience using and analyzing Materials Safety Data Sheets (MSDS).

• Ability to plan and schedule own work efficiently and that of others, work independently with minimum on-site supervision. Ability to work efficiently and cooperatively with others in a diverse team environment. Ability to work cross divisionally within the Library and across city departments when necessary.

• Physical ability to perform duties while standing, stretching, bending, reaching and able to lift up to 50 pounds, on a regular basis, the ability to tolerate exposure to the noise, dust and conditions of HVAC environments, normal eyesight (with correction), and normal hearing range.

• Possession of a valid Washington State Driver's License. Ability to work evenings and weekends and to work "on-call" to handle emergency situations, is required.

• Perform other related duties consistent with this level of work, as assigned.

Additional Information
How to Apply
Please submit the following items to be considered for this position. First consideration will be applied to applications received by 5:00 p.m. on Friday, December 22, 2023. Your application will not be considered if these items are missing or incomplete.

1. Online application with responses to the supplemental questions.
2. A cover letter that describes how your experience and skills align with the stated job responsibilities and qualifications. Please let us know why you are interested in this position.
3. Current resume that summarizes relevant education, professional experience, training and skills.

Applications that do not include a cover letter, resume, and complete online application will not be considered.
Applicants will be screened for competitiveness, completeness, and written communication skills. Initial screening will be based on a review of application materials. The employment history detailed in your application materials MUST validate/support your responses to the supplemental questions. If your responses cannot be validated, you will not proceed to the next steps of the review/selection process. The most competitive candidates will be invited to participate in a series of one or more interviews.
Benefits and Salary Information:
The full salary range for this position is $106,446.24 - $129,142.80 annually.
The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents. More information about employee benefits is available on the City's website at:
Information about retirement plans can be found at:
Additional Information
If you have questions regarding this bulletin or employment at The Seattle Public Library, please send an email to The Library promotes diversity and inclusion in employment. If accommodations are needed during the selection process, please contact us.
Please keep in mind that job offers are contingent on a review of criminal history as well as verification of information provided by the applicant as part of the application process.
The City of Seattle offers a comprehensive benefits package including vacation, holiday and sick leave as well as medical, dental, vision, life and long-term disability insurance for employees and their dependents.
More information about employee benefits is available on the City's website at:
01
Do you have a High School Diploma, GED, or Bachelor's Degree?

• Yes
• No

02
Do you have 5 or more years of work experience in the service and maintenance of building, systems, including carpentry, electrical, mechanical, plumbing, HVAC (including steam heat, chillers, air handlers, etc.), landscaping and custodial services?

• Yes
• No

03
Do you have 5 or more years of work experience supervising facilities maintenance, janitorial/custodial, and/or operations staff including selection, evaluation, training, motivation, and safety?

• Yes
• No

04
Do you have experience working in a union environment and implementing labor agreements?

• Yes
• No

05
Do you have two (2) or more years of work experience performing building maintenance supervisory responsibilities including: evaluating system-wide facilities needs and prioritizing activities, setting schedules/project timelines and deploying appropriate staff, using evaluative measures to determine quality control, managing staff performance and training, and making staff selection and disciplinary decisions?

• Yes
• No

06
Do you have familiarity with budget management, contract negotiation, procurement, selection and monitoring methods?

• Yes
• No

07
Do you have work experience performing building maintenance work in a commercial or institutional environment? If so, please describe. If not, you may respond with N/A.
08
Do you have knowledge of, and skill in, reading and following blueprints, using trade related tools and equipment, safety procedures and project estimation?

• Yes
• No

09
Do you have a valid Washington State Driver's License?

• Yes
• No

Required Qu...